We are looking for a committed and proactive Office Assistant to aid in our daily operations and ensure our office runs smoothly. This role is vital for keeping our workspace organized and efficient. The responsibilities include handling administrative duties such as overseeing office supplies, organizing meetings, and assisting different departments. The perfect candidate will be meticulous, flexible, and capable of managing various tasks with professionalism.

Responsibilities:

Here are the main responsibilities:

1. Organize office operations and assist team members to streamline procedures.
2. Sort and distribute correspondence promptly.
3. Create and maintain the records, ensuring their accuracy and validity.
4. Schedule and coordinate meetings and appointments.
5. Monitor office supplies and address any shortages.
6. Troubleshoot office-related issues and respond to inquiries.
7. Collaborate with other departments to ensure adherence to the policies.
8. Foster and maintain positive relationships with suppliers, customers, and colleagues.
9. Perform receptionist duties as needed.

Requirements:

Here are the qualifications and skills required:

• Demonstrated experience as a back-office assistant, office assistant, virtual assistant, or in a similar administrative job role.
• Knowledgeable about office equipment.
• Strong understanding of office management practices.
• Exceptional organizational and time management abilities.
• Strong analytical and problem-solving skills.
• Excellent written and verbal communication capabilities.
• Proficiency in Microsoft Office.