About Dubai Community Management:

Dubai Community Management (DCM) is a premium community management services provider under the umbrella of Dubai Holding. Established in 2021, DCM has quickly become a leader in the industry, offering exceptional services to maintain and enhance residential communities and districts across Dubai.

At DCM, we believe in creating sustainable and vibrant communities that offer a sense of belonging to residents. Our team of experts provides various services, including community and district management, technical management, and financial management.

Our community and district management services ensure that each community is well-maintained, secure, and operates efficiently. We manage common areas, enforce community rules and regulations, coordinate with local authorities, and respond to residents' concerns promptly and effectively

We proudly manage a portfolio of prestigious communities, including Bluewaters, City Walk, Port de La Mer, Bvlgari Residences, Jumeirah Beach Residence (JBR), and Business Bay Executive Towers, among others. Additionally, we manage iconic districts, including Business Bay, Dubai Land Residences, Jaddaf Waterfront, Dubai Media City, Dubai Internet City, Dubai Studio City, Dubai Harbour, and more.

About the Role:

The role holder is responsible for overseeing and managing the DCM FM operations and maintenance activities in accordance with defined standards and processes with the objective of enhancing customer satisfaction, minimizing customer complaints, and promoting sustainable initiatives for long term cost management.

The main duties and responsibilities of this role:

Facilities Management

1. Manage the daily operation and monitoring of the DCM FM activities at site (soft services, PPM, cleaning, waste management, civil works etc), to ensure activities are carried out within the set timelines, financials budget and conform to the quality standards agreed.
2. Supervise activities within the assigned community, conduct regular meetings with internal & external teams to monitor progress of FM activities and to ensure compliance with the agreed standards and requirements.
3. Prepare FM tender document for new buildings and conduct necessary technical evaluation.
4. Contribute to the process of identifying facilities management best practices and development of formal processes and practices as necessary towards integrating and embedding sustainable principles and strategies into daily operational practices
5. Support the client facing teams’ team in timely resolution of their queries related to facilities management in coordination with applicable departments.
6. Represent the Dubai Community Management during design, planning, construction, and handover stages of the newly developed assets to oversee FM requirements
7. Identify and recommend to the business unit and department head major improvements (technical and feel & look) required to enhance that enhance the existing facilities.
8. Monitor and maintain records of utilities expenditure and implement initiatives of sustainability and utilities cost saving projects.
9. Conduct necessary inspection, witness testing & commissioning and manage rectification of defects and snags during the DLP in coordination with P&D and contractor.
10. Oversee activities directly related to regulatory requirements of life safety systems and ensure necessary certifications are obtained on time.

Budgeting & Planning

1. Assist the department head in the development of short term and long-term business plans and preparation of Community Service Charges, OPEX and CAPEX budgets, monitor budget utilization and highlight any budget variances.
2. Develop operation and maintenance strategy for key assets in the communities to control the cost and ensure consistency in budgets over years.

Stakeholder Management

1. Ensure the Service provider is attending to all re-active service requests from various stakeholders and in compliant with the SLA.
2. Maintain effective communication with suppliers, internal departments and stakeholders and provide active support in the delivery of services by suppliers as per SLAs and QHSE standards.
3. Review and certify service provider’s monthly performance and payment certificate.
4. Prepare scope of work for (operational variables and capex projects), initiate procurement process, liaise with procurement during the tendering process, review vendor responses and issue GRNs.
5. Ensure customer complaints are timely and appropriately managed and closed to achieve organization’s customer satisfaction targets.
6. Conduct monthly meetings with FM service providers, HSE, security, and contractors to assess the contractor’s performance, HSE requirements, identify non-compliance and action plans.

Continuous Improvement

1. Keep abreast regarding the latest trends and methods related to facilities management and recommend the most appropriate operation and maintenance practice to the management in order to increase the efficiency and customer satisfaction.
2. Implement value engineering concept and methods in order to reach to cost effective solutions and accordingly save maintenance and operation costs for the community.

People Management

1. Provide leadership within the function, setting individual objectives, managing performance, developing, and motivating staff, provision of formal and informal feedback and appraisal – in order to maximize subordinate and departmental performance in the pursuit of the Department’s objectives.
2. Build and promote an organization culture that encourages innovation and reward performance that leads to enhanced staff motivation and retention.

About you:

The ideal candidate will have the below qualifications and experience:

• Bachelor’s Degree in Engineering or Facilities Management.
• Minimum of 8 years of facility management experience.
• Experience of managing contractors and third-party service providers
• Knowledge of Facility management processes, tools, standards, documentation, and systems used.
• Understanding of local regulations and policies relevant to building operations, community management and facility management.

About Benefits:

At Dubai Holding, we're committed to nurturing the success and well-being of our colleagues. Join our dynamic and diverse team, and enjoy a comprehensive benefits package that includes competitive compensation, career development opportunities, and a collaborative work environment. We strongly believe in creating an empowered Internal workforce that will help us build a connected city for tomorrow. We are committed to attracting the brightest minds and nurturing the most pioneering candidates who desire to make a great impact on the future of Dubai.