• Maintain files as per department requirements. Ensure filing is organized and up to date, discarding or recycling outdated documents outside of the storage period.
• Ensure hardware assets are in working order (photocopier, telephones, fax etc).
• Order and maintain office stationary supplies, keeping logs of all transactions.
• Provide routine services, including typing, tracking appointments and contacting clients, as well as providing general office administration assistance. Update section staff members on various issues such as meetings, interviews.
• Assist in compiling routine management reports
• Recommend improvements to process/procedure to seniors.
• Support the composition and dispatch of routine letters, memos and other correspondence for the department.
• Sort, consolidate and distribute incoming mail items and other documents in an organized and timely manner.
• Maintain an efficient filing system for the department and ensure logs or standard reports are as per requirements. Ensure information is accurate and up to date.
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