Company Description:ES English is an international English language training centre with campuses in Dubai and London, offering both short-term and long-term English courses. With a strong sense of camaraderie and an international atmosphere, we provide top-notch learning facilities and engaging social programs. Our qualified and experienced staff have attracted over 6000 students from more than 80 nationalities. We also organise ES Camps in Dubai, London, Cape Town, and the USA, providing exceptional study experiences for junior students. We are currently looking to further expand by offering high school exchange programmes to students who wish to experience student life in another country.
Job Summary:The Accounts Payable Clerk is responsible for managing the accounts payable processes across all entities under the ES brand, including associated brands and partnerships. This role ensures the accurate and timely payment of financial obligations, including payroll, commissions, and supplier payments, in line with company policies and regulatory requirements. The Accounts Payable Clerk plays a crucial role in maintaining the financial integrity of the organization, fostering strong relationships with vendors, and supporting the broader financial operations of the company.
Key Responsibilities:1. Accounts Payable Management:Oversee the accounts payable function for all ES entities and associated brands, ensuring consistency and accuracy across all operations. Review, verify, and process invoices, ensuring they comply with company policy and payment terms. Manage payment schedules, ensuring timely payment of invoices to maintain positive vendor relationships and avoid late fees. Reconcile accounts payable transactions and maintain accurate financial records for all ES entities. Resolve discrepancies in invoices or payments through effective communication with internal departments and vendors.
2. Payroll and Commissions Processing:Prepare and process payroll across all ES entities, ensuring compliance with company policies and local legal requirements Accurately calculate and process commissions for sales staff and agents based on performance metrics and contractual agreements. Ensure timely and accurate disbursement of payroll and commissions, and maintain proper documentation for audit purposes.
3. Wage Protection System (WPS):Manage the WPS process for all applicable ES entities, ensuring compliance with labour laws and timely submission of WPS files to the bank. Address and resolve any WPS-related issues, coordinating with banks and relevant authorities as needed.
4. Supplier and Vendor Payments:Coordinate and execute payments to suppliers and vendors across all ES entities, ensuring adherence to payment terms and company policies. Handle electronic transfers, payments, and cheque runs, and maintain accurate records of all transactions. Reconcile supplier statements and resolve payment discrepancies promptly.
5. Payment Forecasts and Safety Box Management:Prepare payment forecasts to ensure that sufficient funds are available for upcoming obligations across all ES entities. Manage the safety box, ensuring that all cash and valuables are securely stored, accurately accounted for, and accessible in accordance with company policies. Monitor the cash flow situation and coordinate with the finance team to optimise the use of available resources.
6. Account Funding and Pemo Management:Oversee account funding and manage Pemo accounts, ensuring balances are maintained to meet payment obligations. Forecast account balances and identify potential shortfalls, coordinating with the finance team to address funding needs proactively. Maintain accurate records of all funding activities and ensure compliance with company policies.
7. Jot Forms and Beneficiary Management:Create and manage Jot Forms to add and update beneficiaries, including vendors, staff, and agents, ensuring accurate and secure entry into the system. Maintain up-to-date records of all beneficiaries, ensuring proper authorisation and compliance with company policies. Coordinate with relevant departments to ensure timely updates and accuracy of beneficiary information.
8. Financial Reporting and Reconciliation:Prepare and maintain detailed financial records for all ES entities, ensuring accuracy and completeness. Assist in the month-end closing process, including reconciling accounts payable ledgers with general ledger accounts. Generate and present financial reports, including ageing reports and payment forecasts, to management.
9. Compliance and Audit:Ensure compliance with company policies, accounting standards, and regulatory requirements across all ES entities and associated brands. Support internal and external audits by providing necessary documentation and explanations related to accounts payable activities.
10. Process Improvement:Continuously assess and improve accounts payable processes to enhance efficiency and accuracy across all ES entities. Collaborate with the finance team to implement best practices and leverage new technologies to optimise the accounts payable function.
Qualifications:·Education: Bachelor’s degree in Accounting, Finance, or a related field.
·Experience & Skills:Minimum of 3 years of experience in accounts payable, including payroll, commissions, and supplier payment management across multiple entities. Experience with WPS processing and handling complex, multi-entity financial operations. Strong knowledge of accounting principles and financial regulations. Proficiency in accounting software and payroll systems. Excellent attention to detail and a high level of accuracy. Strong analytical and problem-solving skills. Effective communication and interpersonal skills. Ability to prioritise and manage multiple tasks under tight deadlines.
Additional Requirements:Knowledge of local labour laws, WPS regulations, and industry-specific commission structures. Experience with ERP systems (e.g., SAP, Oracle) is advantageous. High level of integrity and ability to maintain confidentiality in financial matters.
Salary & Benefits AED6,000 per month Health insurance Employment visa Leave as per the UAE labour law