Building Supervisor / Building Coordinator
Job Type: Full-Time Location: Dubai, UAE
About the Role We are looking for a responsible, proactive, and well-organized Building Supervisor / Building Coordinator to oversee daily building operations, tenant coordination, maintenance activities, contractors, cleaning, security, and overall building standards.
The ideal candidate should have strong communication and coordination skills, good attention to detail, and the ability to handle operational issues, tenant concerns, and emergencies professionally and efficiently.
Building Supervisor – Scope of Work
Building Operations· Conduct daily inspections of the building, common areas, parking, entrances, corridors, roof, gym, pool, and other facilities.· Ensure the building remains clean, safe, presentable, and fully operational.· Identify maintenance issues and report them promptly.· Follow up with maintenance teams until issues are fully resolved.· Inspect completed maintenance works and verify the quality of work.· Monitor lighting, air conditioning, plumbing, drainage, elevators, access control, and other building services.· Report leaks, water damage, humidity, cracks, damaged finishes, and safety concerns.
Maintenance & Contractor Management· Coordinate access for maintenance teams, technicians, and contractors.· Supervise contractors working within the building premises.· Ensure contractors follow building rules, safety procedures, and access requirements.· Track pending, ongoing, and completed maintenance works.· Escalate urgent, recurring, or unresolved issues to management.· Follow up on preventive maintenance schedules and planned works.
Cleaning & Building Appearance· Supervise cleaning staff and monitor their daily performance.· Prepare and monitor cleaning schedules.· Ensure lobbies, corridors, elevators, parking areas, facilities, and external areas are properly maintained.· Monitor waste collection and garbage disposal areas.· Report damage to furniture, signage, walls, doors, glass, landscaping, and other common-area assets.
Security & Safety· Coordinate with security personnel regarding daily building operations.· Monitor visitor, contractor, and delivery procedures.· Ensure emergency exits and access routes remain clear.· Identify and report safety hazards immediately.· Monitor compliance with building rules by tenants, visitors, contractors, and service providers.· Assist management and relevant teams during emergencies and incidents.
Move-In / Move-Out· Supervise tenant move-in and move-out activities.· Inspect common areas before and after moving activities.· Ensure movers comply with approved timings, access procedures, and building regulations.· Report any damage caused during moving activities.
Tenant Support· Attend to tenant complaints and building-related requests.· Visit units when necessary to understand and assess maintenance issues.· Coordinate between tenants, maintenance teams, and contractors.· Maintain professional and courteous communication with residents.· Escalate unresolved or recurring complaints to management.
Reporting· Submit daily building inspection and operational updates.· Maintain an updated list of open and pending maintenance issues.· Provide before-and-after photographs of maintenance works when required.· Report incidents, damages, complaints, and contractor performance.· Prepare weekly updates on building condition, outstanding works, and operational issues.
Building Coordinator – Scope of Work
Tenant Coordination· Act as a key coordination point between tenants, management, maintenance, security, and cleaning teams.· Receive tenant requests and complaints and assign them to the appropriate team.· Follow up with tenants after completion to confirm that issues have been resolved.· Maintain accurate records of tenant communications, requests, and complaints.
Maintenance Coordination· Register maintenance requests and maintain an updated maintenance tracker.· Coordinate maintenance appointments with tenants and service teams.· Follow up on pending jobs with technicians and contractors.· Coordinate access to occupied units for maintenance and inspection works.· Track completion dates, pending works, and outstanding issues.· Obtain quotations from contractors and suppliers when requested by management.· Maintain maintenance reports, photographs, invoices, quotations, and related documents.
Administrative Duties· Maintain updated tenant and unit records.· Prepare notices, circulars, building announcements, and tenant communications.· Maintain updated contractor and supplier contact lists.· Organize and maintain building-related documents, records, and reports.· Maintain records for keys, access cards, parking allocations, and other building-related items where applicable.
Move-In / Move-Out Coordination· Coordinate tenant move-in and move-out requests.· Verify required documents, approvals, and supporting information.· Coordinate with security, maintenance, and other relevant teams.· Ensure move-in and move-out activities comply with building procedures and approved timings.· Maintain records of completed move-in and move-out activities.
Key Requirements· Previous experience in building supervision, property management, facility management, or building coordination.· Good knowledge of building operations and maintenance activities.· Strong coordination and communication skills.· Ability to communicate professionally with tenants, contractors, technicians, and management.· Good problem-solving and follow-up skills.· Ability to manage multiple maintenance requests and priorities.· Basic knowledge of HVAC, electrical, plumbing, civil, and building systems is an advantage.· Good knowledge of MS Office and maintenance tracking/reporting systems.· Strong attention to detail and ability to maintain accurate records.· UAE driving license is an advantage.
Job Requirements & Availability· Full-time position based in Dubai, UAE.· Must be flexible to respond to urgent building-related matters when required.· Availability outside regular working hours, including weekends and public holidays, may be required depending on building operations, emergencies, urgent maintenance issues, or operational requirements.· Ability to coordinate promptly with maintenance, security, cleaning, contractors, tenants, and management when required.
What We Are Looking For We are seeking someone who is responsible, hands-on, organized, service-oriented, and capable of taking ownership of daily building operations while maintaining a high standard of safety, cleanliness, maintenance, and tenant satisfaction.