• Organize and coordinate committee meetings, including scheduling, venue arrangements, and circulation of meeting invitations.

• Prepare meeting agendas in coordination with the Committee Chairperson and relevant stakeholders.

• Compile and distribute meeting papers, reports, and supporting documents within agreed timelines.

• Attend committee meetings and accurately record minutes, discussions, decisions, and action items.

• Prepare and circulate meeting minutes for review and approval.

• Maintain an accurate record of committee resolutions, decisions, and action points.

• Follow up with relevant departments and stakeholders on the implementation of committee decisions.

• Maintain confidential committee files, records, and documentation.

• Coordinate communication between committee members and internal or external stakeholders.

• Ensure compliance with the organization's governance policies, procedures, and meeting protocols.

• Prepare periodic reports on committee activities, decisions, and the status of action items.

• Support the Committee Chairperson and members with administrative and coordination requirements.

Desired Candidate Profile

• Bachelor's degree in Business Administration, Management, Public Administration, or a related field.

• Previous experience in committee secretariat, corporate governance, administration, or executive support is preferred.

• Excellent written and verbal communication skills.

• Strong ability to prepare accurate meeting minutes and formal documentation.

• Excellent organizational, coordination, and time-management skills.

• Proficiency in MS Office applications, including Word, Excel, and PowerPoint.

• Ability to handle confidential and sensitive information with discretion.