The Administrative Assistant will play a vital role in supporting the administrative operations of GrassItUp in the UAE. This role requires a proactive and detail-oriented individual with UAE experience, who can efficiently handle various administrative tasks and contribute to the overall success of the company. Additionally, the Administrative Assistant will act as a key point of contact for delivery coordination, manage showroom housekeeping, provide assistance to the CEO, and ensure exceptional customer care with meticulous attention to detail. Key Responsibilities: • Assist in company registration processes, including visa applications and other legal requirements. • Perform data entry tasks accurately and efficiently, ensuring the integrity and confidentiality of company records. • Manage product entry and inventory records, including updating databases and tracking product availability. • Coordinate with suppliers and vendors to ensure timely delivery of products and services. • Handle general administrative duties such as answering phone calls, responding to emails, and maintaining office supplies. • Organize and maintain physical and digital filing systems, ensuring easy retrieval of documents as needed. • Assist in the preparation of reports, presentations, and other documents as required by management. • Coordinate delivery schedules and liaise with logistics partners to ensure smooth and timely product deliveries. • Follow up on shipments with logistics partners and update relevant stakeholders on delivery status. • Manage showroom housekeeping to maintain cleanliness and organization, ensuring a positive customer experience. • Provide administrative support to the CEO, including scheduling meetings, managing calendars, and handling correspondence. • Assist the design team by gathering materials, coordinating meetings, and organizing project files. • Handle customer inquiries with a pleasant and helpful demeanor, providing information about products and services and resolving issues promptly and professionally. • Maintain a friendly and approachable attitude in all customer interactions, ensuring that customers feel valued and respected. • Monitor customer feedback and proactively address any concerns or complaints to ensure customer satisfaction. • Demonstrate professionalism, empathy, and a positive attitude in all interactions with internal and external stakeholders.

Qualifications: • Proven experience as an administrative assistant or similar role in the UAE. • Proficiency in MS Office applications, including Word, Excel, and PowerPoint. • Strong organizational skills with the ability to multitask and prioritize tasks effectively. • Excellent communication and interpersonal skills, both verbal and written. • Detail-oriented and capable of maintaining accuracy in data entry and record-keeping. • Energetic, proactive, and quick learner with a willingness to take on new challenges. • Familiarity with UAE administrative procedures and regulations is preferred. • Bachelor's degree or equivalent qualification is an advantage. We offer: A competitive salary, opportunities for professional growth and development in a dynamic work environment.