About us:

Al Fardan Exchange is one of the leading financial service providers in the UAE, delivering value since 1971 through Adaptability, Service and Strength, with our diverse team members, representing over 31 nationalities in our 85+ strong network, spanning across all Emirates.

About the role:

The Procurement and Admin Coordinator is responsible for managing and overseeing the procurement of materials, supplies, and services required by the organization. This role involves processing orders, scheduling deliveries, managing inventory, and ensuring compliance with budgetary and policy guidelines. The ideal candidate will have strong organizational skills, attention to detail, and the ability to work effectively with internal departments and external vendors.

What you’ll do in this role:

• Receive and process purchase orders from various departments
• Create and manage Local Purchase Orders (LPOs) and schedule timely deliveries of supplies, materials, equipment, and services
• Ensure procurement activities align with the organization's budgetary constraints
• Monitor inventory levels to ensure adequate supply while adhering to company policies
• Maintain updated records of inventory, including purchased products, delivery information, and invoices
• Research and evaluate potential vendors for various products and services
• Negotiate contract terms, pricing, and agreements with suppliers to achieve the best value for the company
• Maintain accurate records of supplier contact details and service agreements
• Review and assess the quality of purchased products and services to ensure they meet organizational standards
• Regularly check and maintain purchased products to ensure they are in good condition and meet quality expectations
• Contact service suppliers and arrange for maintenance and service contracts as needed
• Conduct market research to compare and evaluate products and vendors
• Enter order details, including vendors, quantities, and prices, into the internal database
• Prepare and present reports on procurement activities, including cost analysis and inventory levels
• Visit branches to assess and address their procurement needs
• Monitor all departments to ensure that supplies and resources are running efficiently

What is required and what we’re looking for:

• Bachelor's degree in Business Administration, Supply Chain Management, or a related field
• Proven experience in procurement, administration, or a related role.
• Strong negotiation and vendor management skills.
• Excellent organizational and time management abilities.
• Proficiency in MS Office Suite and experience with procurement software or databases.
• Ability to work independently and handle multiple tasks in a fast-paced environment.

Working at Al Fardan What's On Offer:

• Excellent exposure
• Career Development Opportunities
• Tax-Free Salary
• Training Opportunities
• Stable, Open and Friendly Working Environment

Al Fardan is an Equal Opportunities Employer committed to embrace diversity and inclusion. The Program is open to all applicants meeting the basic requirements and will be evaluated irrespective of gender, age, marital and family status, disability, sexual orientation and race.

Only shortlisted applicants will be contacted. The successful applicant is required to undergo Background verification Check before commencement.