About Us:

Verotex Gulf, a branch of our German parent company Verotex AG, was established in 2004 to serve the Middle Eastern market with innovative and high-quality interior shading and textile solutions. Specialising in large-scale projects across the region, we work with clients in various sectors, including healthcare, hospitality, and commercial spaces, to create functional, aesthetically pleasing environments. As a family-owned business, we take pride in our heritage and the values that have driven our success over the years. Based in Dubai, our company fosters a close-knit, supportive work environment where every team member is considered part of our extended family and empowered to contribute to our growth.

Job Description:

We are seeking an experienced and proactive Office Administrator to oversee and manage day-to-day administrative tasks, ensuring our office runs smoothly and efficiently. This role is vital to maintaining an organised, productive, and positive work environment.

Key Responsibilities:

• Oversee the day-to-day functioning of the office, ensuring that administrative processes run smoothly.
• Oversee, schedule, and assign staff to different projects.
• Handle incoming and outgoing communication, including phone calls, emails, and mail.
• Handle customer inquiries and resolve issues promptly in collaboration with the management, maintaining high levels of customer satisfaction.
• Manage the executive's calendar, including scheduling and coordinating appointments and meetings.
• Manage office supplies inventory, ordering, and maintaining stock levels.
• Organize and coordinate meetings, appointments, and travel arrangements for staff.
• Assist with document management, including filing, data entry, and maintaining company records.
• Process invoices, expenses, and payments in collaboration with the accounting team.
• Coordinate with building management for office maintenance and repairs
• Support the HR management in tasks such as managing employee records.
• Coordinate with external vendors and service providers for office maintenance and other needs.
• Handle confidential information with discretion and maintain a high level of professionalism.
• Perform general office support and other administrative duties as assigned.

Benefits

• Competitive Salary
• 4 weeks annual vacation
• Visa
• Health insurance for employees

Why Join Us?

At Verotex Gulf, we are more than just a company – we are a family business with a deep passion for what we do. With multiple family members actively involved, we extend that sense of family to all our employees. As part of our team, you'll work in a friendly and supportive environment where everyone's contributions are valued. You'll have the opportunity to take on a variety of responsibilities, collaborate closely with the leadership, and play a meaningful role in our growth. We offer a competitive salary, a benefits package, and the chance to be part of a company that values quality, innovation, and the well-being of our people.

We look forward to receiving your application!

Skills

Qualifications:

• Fluent English proficiency is a must, both written and spoken. Additional language skills are a plus.
• At least 3 years proven experience as an office administrator or in a similar role.
• Familiarity with freezone laws, regulations, and procedures, including visa processing and compliance requirements.
• Prior experience working within a freezone, or Dubai Airport Freezone (DAFZA) is a significant plus.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organisational and multitasking skills with attention to detail.
• Excellent communication and interpersonal skills.
• Provides excellent customer service.
• A proactive, problem-solving attitude and the ability to work independently.
• Industry experience is a plus.
• Bachelor’s degree in Business Administration or a related field is preferred, but not mandatory.