We are currently recruiting for Executive Assistant for our client a leading multinational company

Responsibilities

• Provide effective administration and organizational support to the C-suite in the field and whilst travelling and ensure accurate handling of various office tasks as well as co-ordination of tasks with the management and staff.
• Maintain an effective liaison with the importers and central departments
• Handling of C-suite correspondence, communication and calendar while ensuring that all arrangements including timing, room booking and agenda run smoothly.
• Managing all forms of correspondence on behalf of the C-suite to internal and external stakeholders while ensuring timely draft of replies as per timelines.
• Logging of all in-coming correspondence archiving the requisite documents.
• Handling of phone communication.
• Managing travel arrangements/support for the C-suite by ensuring timely planning, coordination and administration of required processes, claims, submissions.
• Co-ordination and organization of visits from importers’ and Head Office colleagues to the Regional Office (provision of itinerary, visa, airport transfers, hotel booking etc).
• Taking over office projects on a case by case basis.
• Preparation of presentations and regular follow-up with colleagues to update all the required information
• Administrative support of the C-suite in the Importer Contract Renewal process.
• Administration of the gift process.
• Organization and co-ordination of the Management Meetings with the C-suite as well as issuing and filing of the Minutes.
• Organization of the Annual Business Plan Meetings with the importers.
• Provision and organization of certain office supplies. Keep record of stock and materials for the C-suite
• Regular Updates of the Importer Database.

Requirements:

High level of communication proficiency in English (written and spoken).

High level of proficiency with Microsoft Office Tools (Excel, PowerPoint)

Qualified personnel possessing a degree/ professional qualification with 3-5 years of experience of working with C-suite executives, in a multi-national industry. Region middle east to be preferred.