Job Role:
To provide customer focused support in processing along with ensuring strict compliance with Group Procurement policies and processes and formalize vendor engagement through purchase orders.
Key Responsibilities:
- Receive internal purchase requisition from business units in the required format.
- Ensure that all requisitions are complete, follow up with internal stakeholders for missing information, if required.
- Coordinate with the sourcing team to prepare a purchase order, follow up in case of any delays.
- Issue purchase order for approval through the right workflow route.
- Issue purchase orders to vendors and requestors and advise on expected delivery date. Follow up for confirmation from the vendor.
- Collect invoices for advance payment and forwarding to accounts for timely payment.
- Upload all orders in the system and ensure payments are made on time, follow up with Finance for any delayed payments.
- Keep track of long lead items and coordinate for delivery and payments.
- Maintain a tracker of delivery and follow up with vendors in case of delivery delay.
- Liaise with the sourcing and legal team to ensure that all contracts are current and renewed in a timely manner.
- Manage new vendor registration through the required channels, ensuring that all vendors are registered correctly.
- Assist the Procurement team with extracting Procurement related information and conduct basic data analysis of Procurement KPIs.
Qualification:
- 1 - 2 years’ experience within a procurement function, ideally within a centralized procurement model
- Understand procure to pay process
- Understand policies and processes in detail and ensure strict compliance
- Great importance to details, self-organized, fast in execution
- Customer service oriented