Position Overview and Objectives

This role involves the development and management of interfaces with the National Operation Control Centre/Depot Control Centre. It focuses on ensuring the safe and reliable operation of depots with a specific emphasis on depot safety, engineering, maintenance, and asset management for depot/workshop assets. Key responsibilities include managing depot asset availability and reliability, ensuring contractors maintain a safe working system, identifying and addressing safety-related defects, overseeing defect investigations, and optimizing contractor performance against established targets. Additionally, this position involves the review and implementation of best practices to enhance service excellence and maximize asset value within depot operations.

Roles and Responsibility

• Set up the depot management & operations policy and strategy.

• Ensuring that the manufacturers and suppliers provide design, as-built, safety, maintenance, operation, training, and staffing documentation (plans, drawings, manuals, procedures, parts catalogue, etc.) on time and are up to the standard.

• Ensuring a timely and in-depth review of the manufacturers and suppliers’ operation & maintenance documentation, strategies, standards, and operating procedures and ensuring improvements or updates with agreed timeframes when needed.

• Ensuring that the risk assessments, method statements, procedures, and associated documentation are issued prior to testing, trial running, and trial operations.

• Ensuring completion of the testing and commissioning activities as per approved plans

• Participate in testing and commissioning in liaison with the associated team, paying specific attention to the quality of work.

• Participate in trial running with a specific focus on maintenance processes and safety.

• Ensuring that depot management plan, workshop safety plan, depot traffic management plan, and other similar documents are developed and approved as per the agreed plan and well before the commencement of train operations

• Ensuring that hazardous goods management, waste management and warehouse management plan and other similar documents are developed and approved as per the agreed plan and well before the commencement of train operations.

• Perform Rail Incident Officer/Train Operations Liaison Officer duties as necessary.

• Ensuring that the required engineering standards, asset maintenance plan, maintenance instructions, and safe systems of work documentation have been developed, reviewed, and approved as per the agreed plan and well before the commencement of train operations.

• Provide guidance for the Maintenance Management System (MMS) configuration and implementation, including the development of the asset hierarchies, attributes, data mapping, and workflow for incorporation into the MMS.

• Set up procedures and tools with internal and external stakeholders to effectively monitor the work that the contractors are delivering.

• Ensuring defects are promptly, safely, and cost-effectively resolved and that planned maintenance programmes are undertaken as per contract in accordance with legal and contractual obligations.

• Identify areas of improvement related to safety, asset performance, and KPRs. Initiate the required improvement plans and ensure timely implementation.

• Ensure the contractor(s) perform the root cause analysis promptly when required.

• Undertake technical audits and inspections of contractors to ensure compliance and the delivery of world-class maintenance. Provide recommendations to achieve the desired improvements.

• Review the contractor's performance at the defined periodicity and in compliance with the contract.

• Contribute to the asset maintenance and renewal plans in liaison with the respective internal and external stakeholders.

• Supervise the day-to-day management of the depot maintenance contractor(s).

• Carry out any other task or work assigned by the Head of Rolling Stock.

• Promote a positive quality, health and safety, and environment-driven culture in the workplace, attend related meetings or briefings as required, and always ensure personal safety and that of others.

• In conjunction with the safety team, ensure that all incidents, including near misses, are properly reported, and recorded to determine the root causes, and that all potential risks are identified, mitigated, and reported per organizational procedures.

• Also, ensure that employees on your team, contractor(s), and visitors are briefed and aware of health and safety, quality, security, and environmental procedures and regulations.

Desirable qualifications, skills and experience

Academic Qualifications:

• Bachelor’s degree or diploma in engineering (mechanical, electrical, electronic, or similar)

• Professional qualification or certification from a related professional body, is an advantage.

Professional Qualifications:

• 10 years or more of relevant, demonstrable industry experience, including managing contracts

• Knowledge of railways operations including rule book, incident management, etc.

• Knowledge of relevant specifications and standards

• Knowledge of condition-based maintenance (CBM) and predictive maintenance

• Strong verbal and written communication skills

• Anticipation, analysis, identification, and problem-solving capacity

• Stakeholder management with internal and external customers

Specific Requirements

• Out-of-hours attendance, exceptional duty, or travelling

• On-Call responsibility