Tasks related to Project Steering Group (PSG)
The PMT shall-
- Consist of representatives nominated by the PSG with significant ATM, Airspace Change and Project Management knowledge and experience.
- Engage in proactive liaison with all identified UAE ATM stakeholders, as required.
- Review project progress and provide timely progress reports to PSG and NASAC.
- Effectively liaise with PSG and PTT to facilitate realisation of project benefits within their respective organisations.
Tasks related to Project Technical Team (PTT)
The PMT shall -
- Act as the interface between the Vendor and PTT on all technical matters relating to project deliverables, ensuring that the Vendor is available to and engages with the PTT as mandated.
- Host and arrange for PTT meetings, workshops, teleconferences etc. as required.
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Ensure appropriate endorsement, as necessary, of technical deliverables is obtained from PTT. Should a UAE ATM stakeholder require change to a technical deliverable, the UAE ATM stakeholder shall inform the PTT Chairman. The PTT shall review the change request under a review process facilitated by the PTT Chairman. If a consensus is not reached by the PTT regarding the change request, this may then be escalated to the PSG for resolution.
The Chairman of the PTT shall direct change requests to the PMT for submission to the Vendor.
Tasks related to Vendor Engagement
The PMT shall -
- Engage with the Vendor to ensure the establishment of a mandated project office within the UAE for the duration of the project; regardless of this, the PMT shall provide guidance to the Vendor on Enterprise Environmental Factors and local/regional requirements.
- Act as the day-to-day operational link between the project governance structure and the Vendor.
- Engage in effective management of the Vendor to facilitate project delivery within the agreed scope, time, cost, safety and quality requirements of the contract.
- Monitor the Vendor performance to ensure the Vendor delivers the benefits as set out in the contract.
Tasks related to Project Communications
The PMT shall -
- Actively manage internal and external communications as per the Project Communications Plan.
- Ensure rationale behind key decisions are recorded and communicated to UAE ATM stakeholders as appropriate.
- Liaise with GCAA Procurement Office to ensure project procurement and associated financial matters are actively managed and reported as required.
- Liaise between Vendor and the UAE ATM community for the delivery and integration of excluded deliverables.
- Ensure dissemination of all technical documents and implementation plans submitted by the Vendor to the PTT for review, acceptance and subsequent endorsement by the PSG.
Tasks related to Project Risk Management
The PMT shall -
- Monitor performance of the Vendor to ensure all project risks, issues and mitigating actions are managed within the constraints of the project scope.
- Provide direction and resolution for addressing risks and issues in the first instance.
- Escalate conflicts for resolution to PSG where required.
Tasks related to Project Quality Management
The PMT shall -
- Provide constructive guidance to the Vendor regarding all GCAA regulatory and technical aspects of the Airspace or ATM procedure change process, in close consultation with the PTT as appropriate.
- Actively monitor the Verification and Validation (V&V) process and deliverables in consultation with the PTT members.
- Ensure Vendor compliance with the quality requirements of the contract through monitoring of the project quality plan.
- Participate in the project quality control gates and checks to ensure project deliverables are on track in accordance with GCAA PMO requirements.
Tasks related to Project Change Management
The PMT shall -
- Actively manage change requests to the contract (including any requirement changes) as per Section 5.ii of the PMT Terms of Reference.
- Ensure that any technical scope change to the project on the request of the Vendor shall be assessed and approved, or otherwise, by the PTT for subsequent endorsement by the PSG.
Tasks related to Project Closure Activities
The PMT shall -
- Ensure that all appropriate documentation including change requests and associated actions are recorded and delivered as ‘Lessons Learned’ prior to project closure.