At Emirates Group, we connect the world through our global hub in Dubai, ensuring our customers always ‘Fly Better.’ As one of the most recognised and admired brands globally, we’re driven by innovation and excellence. Join us as an Executive Secretary at Emirates Aviation University, and experience a fast-paced, multicultural environment where your ideas and expertise will help shape the future of aviation. Here, you’ll grow alongside professionals from diverse backgrounds, contributing to our shared success and making your mark on a global stage.

As an Executive Secretary at Emirates Aviation University, you will be responsible for providing comprehensive, high level and confidential secretarial and admin support to the manager/s based in the country/station.

In this role, you will:

• Be fully conversant with the activities of the dept/section in order to liaise with, on behalf of the manager/s with senior section heads both internally and externally.
• Manage the diary of the manager/s, including scheduling appointments, travel arrangement and accommodation as necessary.
• Regularly monitor the daily schedule of the manager/s and provide in advance the required information/documentation for meetings/appointments by co-ordinating with sources within the company and externally.
• Alert the manager/s of any last minute reschedules or cancellations.
• Receive and screen incoming call and mail, action responses or re-direct as necessary to the appropriate individuals to obtain additional information prior to presenting to the manager/s.
• Manage and maintain a proper paper based or electronic filing system that is easily accessible by the manager/s or the team.
• Manage and monitor the department/section attendance and leave records, overtime claims and verify such claims where necessary obtaining the required approvals to facilitate payroll processing through the finance team.
• Where necessary manage petty cash accounts by verifying authenticity of claims ensuring figures are accurately recorded.
• Undertake and support the manager/s or the team in a variety of special projects involving internal and external parties including researching activities involved with the project.
• Assist with the preparation of the department/section budgets.

• 12 years schooling or equivalent.

To be considered for this role, you must meet the below requirements:

• Strong interpersonal skills and willingness to work in a positive manner.
• Ability to prioritise heavy workload, meet deadlines and work either autonomously and within a team.
• Appreciation for confidential matters and discretion.
• A proactive, solutions focused and flexible work style with high attention to detail.

At Emirates Group, we’re committed to providing our employees with opportunities to grow and develop their careers. If you’re looking for a challenging and rewarding opportunity, apply today and join our team!

Join us in Dubai and enjoy an attractive tax-free salary and travel benefits that are exclusive to our industry, including discounts on flights and hotel stays worldwide.
Discover what it’s like to live and work in our fast-paced, cosmopolitan home city by visiting the Dubai Lifestyle section on our career’s website: www.emirates.com/careers.