We are currently recruiting for PMC Site Secretary role to support our Taziz Methanol project in Abu Dhabi, United Arab Emirates.
Due to the nature of the projects and client expectation, the position will be based at onshore site in Abu Dhabi, United Arab Emirates.
Remarkable people, trusted by clients to design and advance the world.
The Role
The Site Secretary provides comprehensive administrative and secretarial support to the project site team, ensuring smooth day-to-day operations, effective communication, accurate documentation, and compliance with project and company procedures.
Our Clients and Projects
Designing the future. Transforming the world
Wood's Oil, Gas & New Energies business is built on a strong legacy of delivering large and complex projects for national and international energy companies across the globe. We have experienced teams, a proven delivery model and a strong reputation.
We are the market-leading provider of integrated and innovative solutions that challenge the status-quo in the oil and gas upstream and midstream, onshore and offshore, gas to liquids and decarbonization and electrification markets. We pride ourselves in steady and predictable delivery, setting our sights on an exciting growth trajectory.
Energy security, transition and supply have never been more important. You, our enabling teams, are at the very forefront of transformative projects that are providing sustainable power to generations to come. We are the ones to bring low-carbon concepts to reality.
What we can offer
- Meaningful and interesting projects: Delivered to high profile clients across the Energy Sector
- Commitment to Diversity and Inclusion: We are an organization actively committed to diversity and inclusion across our business
- Competitive renumeration package: With regular reviews to ensure we are rewarding at the right level in line with the market
- Medical Insurance: Ensures inpatient, and outpatient medical care is available should you require treatment
- Group Life and Personal Accident Insurance: The company provides Life Assurance cover
End of Service Gratuity: In line with UAE Labor Law, all employees are eligible for an End of Service benefit - The Employee Share Plan: Gives you the opportunity to purchase Wood shares and receive a match from the company
- Long Service Award: Wood values the commitment and loyalty of our people. Celebrating Long Service provides an opportunity for the business to demonstrate their appreciation of the hard work, dedication and many years’ services of our employees at 5-year service milestones
- Commitment to continued professional development: Development plans that are tailored to your individual needs and interests
- Global connections: Join experts around the world who are at the leading edge of our industry, shaping the standards of our profession
- Energy Transition Academy: Join a community of experts sharing your knowledge and gaining more exposure to a variety of existing and emerging energy systems – delivered by experts in their field
Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people. www.woodplc.com
Diversity Statement We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.
Responsibilities:
Administrative & Secretarial Support
- Provide full secretarial and administrative support to the Site Manager and site management team
- Prepare, type, and format correspondence, reports, minutes of meetings, and presentations
- Maintain site calendars, meeting schedules, and appointments
- Handle incoming and outgoing emails, calls, and official correspondence
Document Control & Records
- Maintain organized filing systems (hard copy and electronic) for project documents
- Assist with document registration, distribution, and archiving in line with project procedures
- Track correspondence, transmittals, memos, and site instructions
- Ensure confidentiality and proper handling of sensitive documents
Site Coordination
- Coordinate with head office, consultants, subcontractors, and suppliers as required
- Assist in arranging meetings, site visits, travel, and accommodation for project staff
- Support onboarding of new site staff (documentation, access requests, coordination)
Office & Logistics Support
- Manage site office supplies and stationery inventory
- Assist with petty cash records, timesheets, and expense documentation if required
- Support general office housekeeping and administration at the site
Compliance & Reporting
- Ensure administrative activities comply with company policies and project requirements
- Assist with preparation of periodic administrative and site reports
Qualifications:
What makes you remarkable
At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don't match every statement below but feel you have some of the experience, knowledge or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the world’s most critical challenges.
Expected:
- Diploma or Bachelor’s degree in Business Administration or related field preferred
- Minimum 3–5 years experience as a Site Secretary or Administrative Assistant on construction/industrial projects
- Experience on oil & gas, petrochemical, or large EPC projects is an advantage
- Prior experience in the UAE is preferred
Skills & Competencies
- Strong organizational and time management skills
- Excellent written and verbal communication skills in English (Arabic is an advantage)
- Proficient in MS Office (Word, Excel, PowerPoint, Outlook)
- Ability to work independently in a fast-paced site environment
- High attention to detail and confidentiality
- Professional attitude and strong interpersonal skills