Wood is currently recruiting a Project Controls Admin to join its UAE business unit. This is a full-time onsite position based in Sharjah, UAE.
Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people. www.woodplc.com
Diversity Statement We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.
Responsibilities:
Remarkable people, trusted by clients to design and advance the world.
Wood is currently recruiting a Project Controls Admin to join its UAE business unit. This is a full-time onsite position based in Sharjah, UAE.
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The role
This is an exciting opportunity for an experienced Project Controls Admin to join our UAE Business Unit.
Our Clients and Projects
Designing the future. Transforming the world.
Wood is an integral part of operations in Iraq, and we are continuing to grow our footprint across the country. With a 90-year heritage, 10 major contracts and over 850 employees, we have the skills, expertise and asset knowledge to support clients to deliver energy security and decarbonisation ambitions.
Wood excels in supporting our clients to deliver complex upstream and midstream oil and gas projects in Iraq delivering maintenance, modifications and engineering solutions. We are committed to decarbonising existing assets, producing cleaner energy and developing a sustainable national workforce, ensuring the long-term growth of the region.
What we can offer
- Meaningful and interesting projects Delivered to high profile clients and complex projects in Iraq
- Commitment to Diversity and Inclusion; we are an organisation actively committed to diversity and inclusion across our business with employee networks committed to giving all employees a voice
- Competitive salary with regular salary reviews to ensure we are rewarding at the right level in line with the market
- Commitment to continued professional development; development plans that are tailored to your individual needs and interests
- Global connections: join experts around the world who are at the leading edge of our industry, shaping the standards of our profession
- Medical Insurance: Ensures inpatient and outpatient medical care is available should you require treatment.
- Group Life and Personal Accident Insurance: The company provides Life Assurance cover
- The Employee Share Plan: Gives you the opportunity to purchase Wood shares and receive a match from the company
- Long Service Award: Wood values the commitment and loyalty of our people. Celebrating Long Service provides an opportunity for the business to demonstrate their appreciation of the hard work, dedication and many years’ services of our employees at 5-year service milestones
The Project Controller / Timekeeper plays a critical role in supporting overall project execution by managing accurate timekeeping, cost tracking, and project reporting.
Job Responsibilities:
Timekeeping & Workforce Management:
- Maintain daily attendance, man-hour logs, shift schedules, and overtime records for site personnel (employees, contractors, subcontractors).
- Consolidate biometric data, manual timesheets, and foreman reports into a unified system.
- Validate timesheets with supervisors and site discipline leads for accuracy.
- Track leave (annual, sick, emergency) and ensure supporting documents are filed.
- Prepare and submit validated timesheets to Payroll and Project Controls as per payroll cut-off schedule.
- Resolve discrepancies in attendance, overtime claims, and manpower movement.
- Ensure compliance with UAE labor law and company HR policies in attendance & overtime calculations.
Project Controls Support
- Track and monitor daily man-hours, productivity, and workforce allocation for each discipline.
- Support cost control activities by recording actual labor cost data against project budgets.
- Assist in the preparation of forecasts, cost variance reports, and manpower histograms.
- Maintain logs for change orders, additional manpower requests, and site instructions that impact cost or schedule.
- Support the Project Controls team in gathering and validating data for weekly and monthly progress reports.
- Monitor subcontractor manpower and verify invoices/back-up timesheets.
- Update dashboards and KPIs related to manpower utilization and project progress.
Reporting & Documentation
- Prepare daily, weekly, and monthly reports on attendance, overtime, man-hours, and productivity.
- Maintain organized and audit-ready records of timesheets, cost reports, manpower logs, and payroll submissions.
- Coordinate with HR and Finance during salary processing, audits, and compliance checks.
- Support preparation of project progress presentations as required by the Project Manager.
Coordination & Compliance
- Liaise with site supervisors, discipline engineers, and subcontractors for manpower verification.
- Ensure all records align with contractual requirements, client reporting formats, and HSE protocols.
- Maintain confidentiality when handling employee data and financial information.
- Support internal and external audits related to manpower, payroll, and project cost documentation.
Qualifications:
What makes you remarkable?
At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don't match every statement below but feel you have some of the experience, knowledge or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the world’s most critical challenges.
Expected:
- 3–6 years of experience in Timekeeping, Project Controls, or Cost Control—preferably in Oil & Gas / EPC projects.
- Experience in working with multi-national workforce environments and remote project sites.
Technical Skills
- Strong proficiency in MS Excel (Pivot Tables, VLOOKUP, data analysis).
- Familiarity with ERP or project management systems (e.g., SAP, Oracle, Primavera, MS Project, HRMS).
- Understanding of work breakdown structures (WBS), cost coding, and manpower planning in oil & gas projects.
Personal Skills
- Highly detail-oriented and analytical.
- Strong communication and coordination skills.
- Ability to work under pressure, especially during payroll and reporting deadlines.
- Strong integrity and sense of accountability.