Job description:

The Administrator - Cash Control is responsible for managing all cash transactions within the organization. This includes receiving payments, issuing receipts, and maintaining accurate records of all financial transactions. This role ensures that all cash handling procedures are followed in accordance with company policies and financial regulations.

The Administrator - Cash Control also provides excellent customer service, addressing any inquiries or issues related to payments and transactions. This position plays a crucial role in maintaining the financial integrity and operational efficiency of the organization.

Note: Due to automation in the general cashier tasks, this position will have additional responsibilities.

1. KEY ACCOUNTABILITIES (Minimum 6) – Functional competencies

A. Financial

- To collect all Admission, Food & Beverage and Retail cash declarations from the drop-safe and to verify them against the Daily cash reconciliation reports.

- Preparation of daily sale report.

- To count cash, cheques and credit card vouchers and verify Admission, Food & Beverage and Retail computerized remittance report details.

- To reconcile bank deposits of all cheques and cash, and to ensure that all cash collections are deposited intact.

- To compile all credit card sales vouchers by Credit Card Company, to balance them to the computer totals and to prepare them for banking-in daily.

- To update daily and to maintain by month ongoing transaction details by Credit Card Company.

- To obtain daily foreign exchange rates from bank sources and to have them tally in the VGS system.

- To disburse petty cash requests those have been approved by the Director of Finance and prepare Daily Summary of Disbursements.

- To count and balance his / her own bank and prepare the recapitulation daily.

- To prepare the General Cashier’s Daily Report by entering the day’s detailed cash collections and all other payments received for review and completion by Income Auditor.

- Preparing such cash and foreign exchange reports as may be required by local law.

- To assist, when required, in conducting surprise float cash and petty cash spot checks.

- To assist in following up on all the drafts being sent for clearing to the bank and liaise with Treasury for any outstanding on hand.

- To be entirely flexible and adapt to rotate within the different sub departments of the Accounting & Finance Department or any other Department as assigned.

- To provide Admission, Food & Beverage and Retail with required change and to anticipate and plan for extra change for long weekends or holidays.

- Reconciliation of Tips & Vouchers with the system reports.

- Carry out checks on collected bank notes for counterfeit notes.

- Maintain and update Contracts.

- Maintaining cash control entry and exit log.

- Avoid the potential for theft and inaccurate record keeping through continued vigilance and proactive behaviour.

B. Operational

- To provide a courteous, professional, efficient and flexible service at all times, following Standards of Performance and Objectives set in the Mission Statement.

- To have a full working knowledge and capability to supervise, correct and demonstrate all duties and tasks required for the position.

- To be entirely flexible and adapt to rotate within the departments / Divisions of the as assigned.

- To be fully conversant with all services and facilities offered by .

- To set up a systematic and efficient filling system, both for hard files as well as all electronic data, which enables quick retrieval. Ensure all files are always kept up to date.

- To be proficient with all computer software used in the Finance Division Office.

- To courteously handle all incoming telephone calls or enquiries.

- To ensure that the Place of Work is kept clean and organized at all times.

- To set up an efficient network of communication within the department and with other departments.

- Maintain custody and support of unclaimed wages.

- Assist in the training of the employees, ensuring that they have the necessary skills e.g., in identifying forged bank notes, verifying checks and credit cards and performing their duties with maximum efficiency.

- Provide outlets with required change and to anticipate and plan for extra change for long weekends or holidays.

- Reimburse cashier for disbursements made by them.

C. General

- To understand and strictly adhere to the Rules & Regulations established in the Employees Handbook and the policy on Fire, Hygiene, Health and Safety.

- To report for duty punctually wearing the correct uniform and name badge at all times.

- To maintain a high standard of personal appearance and hygiene at all times.

- To maintain a good rapport and working relationship with staff in the department and all other departments.

- To attend and contribute to all staff meetings, Departmental and Training scheduled, and other related activities.

- To undertake any reasonable tasks and secondary duties as assigned by the Assistant Financial Controller.

- To respond to any changes in the office function as dictated by .

- Respond to any changes in the Accounting & Finance function as dictated by .

- To provide a courteous and professional service at all times.

- Project at all times a positive and motivated attitude and exercise self-control.

- Be discreet, keep observations confidential and report to the Assistant Financial Controller.

- Have a complete understanding of the General Cashiers function in the Operations Manual, policies & procedures.

- Handle guests, suppliers and employees’ enquiries in a courteous and efficient manner and report guest complaints or problems to supervisors if no immediate solution can be found and assure follow up with guests/suppliers.

D. Employee Handling

- To ensure that all employees report for duty punctually wearing the correct uniform and name badge at all times.

- To assist in the building of an efficient team of employees by taking an active interest in their welfare, safety and development.

- To ensure that all employees provide a courteous and professional service at all times.

- To assist in the training of the employees, ensuring that they have the necessary skills to perform their duties with maximum efficiency.

- To supervise the employees within the department, ensuring that the correct standards and methods of service are maintained as stated in the Department's Operations Manual.

- To ensure that all employees have a complete understanding of and adhere to the Employee Rules & Regulations and the policy relating to Fire, Hygiene, Health and Safety.

E. Occasional Duties:

- Assist in carrying out a quarterly and yearly inventory of operating equipment.

- Carry out any other reasonable duties and responsibilities as assigned.

- Carry out spot checks on the cashier’s float and storage of the same in safety deposit boxes.

Job Type: Contract

Contract length: 11 months