Responsible for providing administrative support to the department, managing and assisting in activities that relate to facilitating the flow of work in the department. Also responsible for performing any other work as assigned and conducting administrative tasks in support of the department.
Responsibilities:
Executing administration related activities in the department
Answering telephone calls, transferring calls to the appropriate parties and taking down requests for appointments
Liaising with the facility staff on behalf of the Manager
Managing office equipment, including postage machine, printers, fax, photocopier, conference phone and projector and ensuring that of them are in working condition
Ensuring office supplies are adequately maintained
Providing assistance for activities such as coordination between various departments, reviewing reports, conducting studies and correspondence
Supporting the smooth execution of meeting and appointments
Maintaining internal schedules
Facilitating meeting and appointment participations
Coordinating administrative support for meetings
Undertaking follow-up actions for meeting coordination
Taking minutes of meetings and documenting them
Arranging for travel and accommodations for team members, as required
Managing the filing system in the department
Arranging a proper filing system for correspondences received or sent from the Manager’s office
Developing, modifying, and maintaining any other data bases related to own departmental activities as assigned
Preparing worksheets and charts as directed
Maintaining client service standards Responding to verbal and written inquiries in a timely manner
Familiarization training for new Human Resource employees Familiarizing new post holders with the running of the department to ensure that they gain competency in the duties and responsibilities of their role
Contributing to team effort Participating in team efforts as required time to time
Collaborating with other members of the team to carry out work smoothly
Qualifications:
Qualification :-
Special Certificate:-
Required :
1-2 years of relevant experience
Desired :
Experience in a large healthcare facility