JOB OVERVIEW

The Local Affairs Executive is responsible to provide full administrative support to the Local Affairs Manager & the Local Affairs department for the end-to-end processing of employment visas and labor cards for employees.

MAIN RESPONSIBILITIES

• Provide full administration support to the Local Affairs Manager & department.
• Manage and maintain Local Affairs reports.
• Create and process all POS and GRN for the Local Affairs department applications, ensuring accuracy and compliance with procurement procedures.
• Ensure accurate documentation and timely updates of system process and data.
• Submit all necessary paperwork at the appropriate department to obtain the necessary approval in the shortest possible time (Renewals & New visas)
• Follow up on medical reports & Emirates ID cards for employee’s visa renewal.
• Prepare the PRO expense claims.
• Support other ad-hoc, exceptional management requests from time to time.
• Apply access passes for Free zones entity.
• Freezone applications (Renewals & Cancellations)
• Carry out any ad hoc tasks as given by the Local Affairs Manager.
• Respond effectively to the demands of the employees and their families to assist them with all government-related services.
• Responsible for administering the business facilitation on day-to-day basis.
• Provide expert advice to employees on all visa & labor cards formalities and all other gov’t related procedures.
• Accountable in maintaining accurate records for all above services.
• Follow up with the service provider on daily tasks.
• Support the employees on labor contract/visa amendments and designation change.
• Follow up with the new joiners on the unemployment insurance (ILOE) to avoid fines and system block.
• Preparing requisitions for all employee requests.
• Sending employees documents to the service provider.
• Notify the employees about the labor contracts and medical process, timings & location.
• Follow up on medical reports and send them back to service provider for visa stamping.
• Maintain high standards of integrity and accountability in all work activities. 

EDUCATION / EXPERIENCE / QUALIFICATION REQUIREMENTS

• At least 5 years of administration experience of which 3 years within local affairs and government relations
• Experience in Local affairs and working with local authorities is an advantage
• Excellent English communication skills (writing, reading, speaking)
• Arabic language would be a considerable advantage
• Good knowledge of Microsoft Office is required
• Ability to communicate issues in a clear and simple way
• Reliable, can work under pressure
• Multitasking