Over all responsible for supporting administrative operations. The role ensures seamless day-to-day functioning of administrative processes for a consolidated workforce of approximately 600 employees in ERCO bulding. It is pivotal to maintaining regulatory compliance, operational continuity, and enhancing employee experience.

• Ensure cleanliness and hygiene across all ERCO premises.


• Monitor and maintain inventory of administrative supplies.


• Coordinate with suppliers for quotations and procurement related to admin tasks.


• Arrange drivers for official requirements. Manage visa renewals and cancellations for ERCO employees.


• Organize hotel bookings and transportation for guests and new joiners.


• Arrange food card medical documents for renewal/new applications.


• Link insurance cards for visa renewals (if applicable).


• Update ILOE (Unemployment Insurance) files for ERCO & R&D employees.


• Manage uniform/lab coat distribution for employees.


• Apply daily gate passes for guests as required.


• Support onboarding formalities for new joiners.


• Handle offboarding tasks for non-management employees.


• Create and replace FAB cards for employees


• Apply insurance cards for new joiners and family members (if applicable).


• Arrange ticket bookings for resigning/terminating employees and new joiners.


• Maintain attendance records for Admin and HR teams, including OT hours, for payroll processing.


• Address employee queries, providing accurate information and resolving issues.


• MIS Working: Consolidate and maintain complete data for all admin expenses, update daily expense tracker, perform reconciliation, and assist admin management.


• Casual Labor Supply Management: Verify departmental requests and approvals, coordinate with suppliers, ensure proper deployment

• Cleanliness & Hygiene Compliance: 100% adherence to hygiene standards across premises.


• Inventory Accuracy: Maintain optimal stock levels with <5% variance.


• Supplier Coordination Efficiency: Quotations and procurement completed within defined timelines.


• Visa Processing Turnaround: Completion within SLA timelines.


• Guest & New Joiner Logistics: 100% timely arrangement of hotel and transport.


• Uniform Distribution: Fulfillment as per the order timelines.


• Gate Pass Management: Zero delays or denials due to administrative lapses.


• Insurance Processing: 100% accuracy and timely renewals.


• Travel Booking: Submitting request on Zoho within 24 hours of receiving request.


• Onboarding & Offboarding Support: Seamless coordination with HR for employee lifecycle processes.


• Attendance Accuracy: 100% accurate records for payroll processing.


• Query Resolution: Timely and satisfactory resolution of employee queries. 

Minimum 3–5 years of experience in facility management, administration, or HR support roles. Experience in handling large-scale administrative operations in corporate environments.

Bachelor’s Degree or Diploma in Business Administration, Logistics, or any related field; additional experience in SAP or related fields is a plus.