Job description

Overview Of The Role:

• The Junior HRBP plays a vital role in supporting various HR processes including talent acquisition, engagement, learning & development, budgeting, and reporting. The role involves maintaining organizational standards in SAP, ensuring compliance in personnel administration, and supporting other departmental priorities with a generalist approach. Success in this role requires excellent communication skills, firm knowledge of labor laws, and the ability to manage sensitive personnel information with confidentiality.

What You Will Do:

Manpower Budget & Reporting

• Support Senior HRBP and HR Operations Manager in collating manpower requirements from management.
• Validate variable budget assumptions and ensure correct data entry to planning tool for each cost center.
• Create headcount tracking sheets by band and cost center along with budget approval.
• Compile data for HR reporting, analyze data and variances, and prepare reports.
• Compile PDR ratings and forms, ensure conformity, and consult managers for content guidance for levels F and below.

Talent Acquisition

• Support manpower planning and recruitment activities for band G and below, including stores.
• Coordinate with TA team to manage Success Factors, open and manage requisitions, and complete positions meeting business needs.
• Ensure recruitment completion within 45 days and adhere to recruitment guidelines and procedures complying with Internal Audit.

Employee Relations

• Review disciplinary cases, ensure correct documentation, compare evidence, and suggest action to Senior HRBP.
• Prepare warning letters and ensure timely filing.
• Issue disciplinary letters within 7 days.

HR Administration & Compliance

• Train and inform standards to store admin teams for correct data keeping and audit compliance.
• Conduct necessary checks for HR-related costs and accruals as instructed by HR Operations Manager.
• Ensure correct payroll records and on-time payments.
• Audit findings and compliance maintained.

System and Organizational Maintenance

• Conduct checks on SAP to ensure correct workflows and employment status changes are reflected.
• Work with line managers and SSUs to reflect management changes, employee transfers, and status updates on the system.
• Ensure updated organization charts reflect current organization status.

Corporate and Brand Responsibilities

• Act as an ambassador for Alfuttaim and M&S Brands, representing them responsibly in line with brand/corporate values.
• Develop relationships with SSUs, group functions, and store teams to leverage support and ensure correct administration.
• Gather feedback from employees.

Skills

Required Skills To Be Successful:

• Excellent communication and interpersonal skills.
• Strong attention to detail and organizational skills.
• Ability to maintain confidentiality and handle sensitive information diplomatically.
• Proficiency in payroll preparation and legal reporting.

What Qualifies You For The Role:

• Bachelor's Degree in a relevant field.
• Minimum of 3 years of experience in Personnel Administration.
• Proficiency in MS Office Tools & SAP HCM is essential.
• Strong understanding of personnel administration from workflow, policy, legal, and systems perspectives.