Job description

• Answer incoming calls, take messages and forward calls as required. Act as good representative of the company through phone.
• Assisting company guests in the office professionally
• Ticket, hotel bookings, visa for company employees and Directors
• Responsible for office management including office supplies, pantry, office orderliness and keeping records of Employee attendance.
• Responsible for company licenses, Insurances application and renewals (i.e Trade License, Chamber of Commerce, Marine Insurance, Health Insurance, etc.)
• Doing online research and preparing reports of the research as and when needed
• Processing documents from paper to images, Photoshops/Edit of pdf or word files
• Maintaining company customers and vendors KYC files 
• Prepare and manage Purchase and Sales Contracts.
• Provide administrative support to Purchase Documentation on daily basis (i.e. Follow-up on Supplier's invoices, shipping documents, photos and weight tickets, tracking of containers online, etc.)
• Performs other responsibilities associated with this position

Skills

• Bachelor’s degree
• Minimum of 2 years experience in Trading Company
• Working knowledge of MS Office, Outlook and Teams application, Spreadsheets, Adobe Photoshop and Database software.
• Good written and oral communication skills in English.
• Highly organized, proactive, creative, with good coordination and conversation skills
• Ability to work under pressure, meet deadlines, flexible, confident and with positive mindset
• Honest, professional attitude and presentable personality
• Knowledge in shipping documentation (i.e. Bill of Lading, Invoicing, etc) is an advantage.