Administrative Assistant

Department

Operations and Production

Work Location

SVN ONE

Job Description

The objective of the position is to support the daily operations of the studio through executing production tasks, managing client communications, monitoring bookings and inquiries, and assisting in organizing workflow to ensure a professional experience for clients and the achievement of studio objectives.

Scope of Work

The Administrative Assistant acts as a link between clients and the production team, contributing to operational, administrative, and creative aspects to ensure workflow efficiency within the studio.

Work Environment

An innovative and dynamic work environment that requires flexibility, initiative, and the ability to interact with clients while working within a multi-tasking team.

Responsibilities and Duties

• Execute production tasks for photography and video as per project requirements.
• Receive client inquiries and respond through various communication channels.
• Monitor bookings and coordinate studio schedules.
• Prepare and set up production locations prior to sessions.
• Coordinate with clients before, during, and after production sessions.
• Track messages and comments received through social media platforms.
• Assist in managing and organizing administrative files and daily projects.
• Support the team in executing media and production projects.
• Maintain the readiness of production equipment and studio facilities.
• Contribute to enhancing client experience and improving service quality.

Skills

• Strong communication and client service skills.
• Organizational and administrative abilities.
• Ability to manage multiple tasks efficiently.
• Coordination and scheduling skills.
• Attention to detail and follow-up.
• Ability to work in a dynamic team environment.
• Flexibility and initiative in handling daily operations.