Job Description
Roles & Responsibilities
Facility Inspections & Maintenance Oversight
Conduct regular inspections of buildings, roads, offices, landscaping, utilities, and furniture using standardized checklists.
Identify maintenance issues and ensure timely corrective actions.
Respond promptly to facility alarms, breakdowns, equipment failures, and occupant service requests.
Supervise maintenance and repair activities carried out by internal teams and external contractors.
Ensure all maintenance works comply with safety regulations, quality standards, and applicable industry codes.
Monitor the operational condition of critical infrastructure such as drainage systems and submersible pumps.
Operations & Contractor Management
Create, assign, and monitor maintenance work orders and tasks.
Coordinate with Supply Chain Management (SCM) for contractor engagement and procurement activities.
Review and monitor service contracts to ensure compliance with operational requirements.
Supervise contractor performance and validate completed works before submission for approvals.
Monitor outsourced service quality, delivery schedules, and service standards.
Liaise with contractors, vendors, and internal departments to ensure efficient service delivery.
Finance Management & Reporting
Assist in preparing and monitoring facility management budgets and expenditures.
Track payments, verify invoices, and ensure contract compliance.
Generate periodic reports related to budgets, contracts, maintenance activities, and operational performance.
Implement and monitor cost-saving and energy-efficiency initiatives.
Conduct quarterly supplier and contractor performance evaluations.
Support SAP-related budget tracking and issue resolution activities.
Compliance, Safety & Policy Implementation
Ensure compliance with health, safety, environmental, and quality management standards.
Prepare daily work permits, Job Method Statements (JMS), and Point of Work Risk Assessments (POWRA).
Develop and implement facility management policies, procedures, and operational guidelines.
Coordinate with housekeeping teams to maintain facility cleanliness and hygiene standards.
Assist in investigating facility-related incidents and implementing corrective actions.
Preventive & Lifecycle Maintenance
Develop and implement preventive maintenance schedules and lifecycle management plans for facility assets.
Coordinate routine inspections and maintenance activities to ensure uninterrupted facility operations.
Monitor asset performance and recommend replacement or upgrade requirements where necessary.
Administrative & SAP Responsibilities
Raise Purchase Requisitions (PRs) in SAP for departmental requirements and projects.
Prepare Goods Receiving Notes (GRNs) and Service Receiving Notes (SRNs) while ensuring accurate SAP data entry.
Prepare final acceptance certificates for completed projects.
Report discrepancies related to invoices, contractor submissions, and supporting documentation.
Prepare monthly SAP reservation tickets and stationery requirements.
Consolidate departmental data and prepare MIS reports and operational documentation.
Draft awareness campaign materials and departmental forms as required.
Desired Candidate Profile
Diploma or Bachelor’s Degree in Engineering, Facility Management, Business Administration, or a related field.
2–3 years of experience in a supervisory or specialist-level facility management role.
Experience managing building maintenance, cleaning services, catering services, and general facility operations.
Hands-on experience in maintenance coordination, renovations, and space planning activities.
Knowledge of HSE standards, compliance regulations, and risk assessment procedures.
Experience in budgeting, cost control, contractor coordination, and resource planning.
Professional training in EHS, supervisory management, or computer/technology-related courses is preferred.
Key Skills & Competencies
Strong understanding of facility operations, construction, and maintenance practices.
Knowledge of project management and business administration principles.
Familiarity with quality assurance and quality control practices.
Strong leadership, supervisory, and team coordination skills.
Excellent contractor and vendor management capabilities.
Effective problem-solving and decision-making abilities.
Strong communication and report-writing skills in English.
Ability to prepare policies, procedures, and technical documentation.
Proficiency in Microsoft Office applications and SAP systems.
Strong organizational, planning, and multitasking abilities.
Commitment to operational excellence, safety, and continuous improvement.