Job Description
Roles & Responsibilities
We're hiring an Executive Assistant to support our executive and keep operations running smoothly at our construction site.
Manage the executive's calendar, meetings, and appointments, resolving scheduling conflicts proactively
Prepare, organize, and control project documents (filing, version control, distribution, archiving)
Draft, review, and proofread correspondence, reports, and memos on the executive's behalf
Screen calls, emails, and visitors; prioritize and route communications appropriately
Coordinate travel arrangements and logistics when required
Take minutes during meetings and follow up on action items
Oversee general office management — supplies, vendors, facility coordination
Liaise between the executive and site staff, contractors, and external parties
Handle confidential information with discretion
Support tender, quotation, and invoice processes when needed
Desired Candidate Profile
Bachelor's degree required; engineering background is a plus
Strong document control and organizational skills
Comfortable working in a construction site environment
Experience with tenders, quotations, or invoicing is a plus, not mandatory
Excellent written and verbal communication
Ability to multitask and handle pressure with discretion
Fast learner with a strong drive to grow and improve — eager to take on new responsibilities