About The Opportunity

A fast-growing trade and logistics firm operating across the UAE and GCC region, we specialize in end-to-end import-export solutions for consumer goods, industrial equipment, and B2B wholesale channels. We’re building a lean, agile, and globally connected team to support high-impact client engagements—requiring precision, professionalism, and proactive coordination at every level.

Role & Responsibilities

Manage executive calendars, prioritize meetings, and coordinate domestic/international travel logistics with flawless accuracy. Prepare, proofread, and distribute confidential correspondence, presentations, reports, and executive briefings with high attention to detail. Act as a gatekeeper for executive communications—screening calls, managing email inboxes, and ensuring timely responses. Organize and maintain digital and physical filing systems for contracts, invoices, and operational documentation. Coordinate internal and external stakeholders—suppliers, clients, lawyers, and government agencies—on behalf of executive leadership. Support special projects including event coordination, VIP visits, and board preparation with discretion and efficiency.

Skills & Qualifications

Must-Have

Microsoft Office Suite (Word, Excel, Outlook, Power Point) Calendar & scheduling tools (Google Calendar, Outlook Calendar) Professional business writing & proofreading Document management & filing systems Stakeholder coordination & communication protocols Confidentiality & discretion in handling sensitive information

Preferred

Experience in import/export, logistics, or trade environments Familiarity with UAE business culture and government procedures Arabic language proficiency (spoken or written)

Benefits & Culture Highlights

Competitive salary + health insurance + annual leave as per UAE labor law Dynamic, fast-paced environment with direct exposure to leadership Opportunity to grow into senior admin or operations roles within the group

Skills: discretion,leadership,executive secretary