Terracotta Outsourcing is currently recruiting on behalf of a leading international organization for an experienced Bid coordinator to join a high-profile project based in Dubai.
This is an outsourced position on an initial 5-month contract, with a strong possibility of extension based on project requirements.
Key Responsibilities Coordinate and administer the tender process from receipt through submission. Manage bid documentation using Share Point and maintain accurate document control throughout the bid lifecycle. Establish and maintain bid folders, document repositories, version control, and submission trackers. Coordinate with technical, commercial, legal, finance, procurement, and other internal stakeholders to ensure all deliverables are received on time. Organize bid kick-off meetings, review meetings, and prepare agendas, minutes, and action trackers. Monitor bid schedules, submission deadlines, and clarification registers. Ensure all submission requirements, supporting documentation, declarations, and compliance documents are complete and accurately formatted. Liaise with internal and external stakeholders to obtain administrative documentation, agreements, and supporting records. Support the bid team by maintaining high standards of organization, compliance, and document quality.
Qualifications Bachelor's Degree or Diploma in Business Administration, Office Management, Project Administration, or a related discipline.2–5 years of experience in Bid Administration, Tender Coordination, Proposal Coordination, Document Control, or Project Administration. Previous experience supporting competitive tender or proposal submissions. Hands-on Share Point experience is essential. Strong document management and version control experience. Excellent Microsoft Office skills (Word, Excel, Power Point, and Outlook). Exceptional organizational skills with strong attention to detail. Ability to manage multiple priorities while working to strict deadlines. Strong communication and stakeholder coordination skills. Fluent English is required. French language skills would be considered an advantage.
Preferred Industry Background Experience within one or more of the following sectors would be highly regarded:Rail Public Transport Mobility Infrastructure Engineering Construction
About the Opportunity Full-time, onsite role based in Dubai. Outsourced contract with the potential for extension. Opportunity to work on large-scale, high-profile infrastructure and transport projects. Collaborative, project-driven environment with exposure to multidisciplinary teams.
If you have experience coordinating bids and tenders and are looking for your next opportunity, we'd love to hear from you.