Job Description

Roles & Responsibilities

• Provide comprehensive administrative and secretarial support to the Executive Board Member.

• Manage and coordinate calendars, appointments, and detailed travel arrangements, including flights, visas, accommodation, and itineraries.

• Act as the primary point of contact between the executive and internal/external stakeholders, ensuring smooth communication and follow-ups.

• Organize and schedule meetings, prepare agendas, attend meetings, record accurate minutes, and ensure timely distribution and follow-up on action items.

• Prepare, draft, format, and proofread correspondence, presentations, reports, and official documents, often of a highly confidential and sensitive nature.

• Screen and manage telephone calls and emails, handling inquiries with professionalism, discretion, and sound judgment.

• Prioritize tasks and manage sensitive information with the highest level of confidentiality.

• Maintain organized physical and digital filing systems, ensuring all records, reports, and documents are easily accessible.

• Liaise with internal departments and external partners to coordinate meetings, communications, and logistics.

• Organize and schedule meetings, prepare agendas, attend meetings, record accurate Minutes of Meeting (MOMs), ensure timely circulation, and follow up on action items.

• Perform other duties as assigned by the Executive Board Member, including but not limited to supporting Management Office activities.

Desired Candidate Profile

• Bachelor’s degree in business administration or relative field

• Minimum two (2) to three (3) years of experience as an Executive Assistant or Secretary.

• Ability to comprehend varied activities of a large organization to manage the volume of requirements passing through the Office of the Executive Board Member.