Job Description
Roles & Responsibilities
Manage property, tenant, and lease records, ensuring all documentation is accurate and up to date.
Prepare tenancy agreements, lease renewals, amendments, and termination documents.
Coordinate tenant onboarding, move-in/move-out, and property handover processes.
Monitor lease expiry dates and coordinate timely renewals.
Serve as the primary point of contact for tenant inquiries, payments, maintenance requests, and lease-related matters.
Maintain occupancy reports, vacancy schedules, and property records.
Coordinate maintenance activities with contractors and internal teams.
Prepare rental invoices and service charge invoices.
Record rental income, security deposits, and other property-related transactions.
Monitor rent collections and follow up on outstanding payments.
Reconcile tenant accounts and maintain accurate financial records.
Process supplier invoices related to property operations and coordinate with the Finance Department for payments.
Maintain records of property operating expenses and prepare monthly rental collection and receivable reports.
Assist in preparing property budgets and expense forecasts.
Ensure all lease-related financial records are accurate and support month-end and year-end closing activities.
Prepare regular reports on property occupancy, leasing activities, rental income, and maintenance status.
Desired Candidate Profile
Bachelor's degree in Business Administration, Accounting, Finance, Real Estate, or a related field.
Minimum 3–5 years of experience in real estate administration or property management.
Strong understanding of lease administration, rental billing, tenant account reconciliation, and property documentation.
Proficiency in Microsoft Office, particularly Excel; experience with ERP or property management systems is an advantage.
Excellent organizational, communication, and problem-solving skills.
High attention to detail with the ability to manage multiple priorities and maintain confidentiality.