Job Description

Roles & Responsibilities

• Manage property, tenant, and lease records, ensuring all documentation is accurate and up to date.

• Prepare tenancy agreements, lease renewals, amendments, and termination documents.

• Coordinate tenant onboarding, move-in/move-out, and property handover processes.

• Monitor lease expiry dates and coordinate timely renewals.

• Serve as the primary point of contact for tenant inquiries, payments, maintenance requests, and lease-related matters.

• Maintain occupancy reports, vacancy schedules, and property records.

• Coordinate maintenance activities with contractors and internal teams.

• Prepare rental invoices and service charge invoices.

• Record rental income, security deposits, and other property-related transactions.

• Monitor rent collections and follow up on outstanding payments.

• Reconcile tenant accounts and maintain accurate financial records.

• Process supplier invoices related to property operations and coordinate with the Finance Department for payments.

• Maintain records of property operating expenses and prepare monthly rental collection and receivable reports.

• Assist in preparing property budgets and expense forecasts.

• Ensure all lease-related financial records are accurate and support month-end and year-end closing activities.

• Prepare regular reports on property occupancy, leasing activities, rental income, and maintenance status.

Desired Candidate Profile

• Bachelor's degree in Business Administration, Accounting, Finance, Real Estate, or a related field.

• Minimum 3–5 years of experience in real estate administration or property management.

• Strong understanding of lease administration, rental billing, tenant account reconciliation, and property documentation.

• Proficiency in Microsoft Office, particularly Excel; experience with ERP or property management systems is an advantage.

• Excellent organizational, communication, and problem-solving skills.

• High attention to detail with the ability to manage multiple priorities and maintain confidentiality.