Support the CTO Office in organizing and following up on IT projects, requests, and daily activities.
Prepare, register, track, and file item requests, purchase requests, quotations, approvals, purchase orders, delivery documents, and invoices.
Coordinate with Purchasing, Finance, HR, Legal, vendors, and the IT teams across the Group.
Maintain structured electronic and physical filing systems for all CTO Office documents.
Prepare letters, emails, reports, presentations, comparison sheets, meeting agendas, and minutes of meetings.
Maintain project trackers, procurement trackers, contract registers, warranty records, license-renewal lists, and vendor databases.
Follow up on approvals, deliveries, installations, payments, renewals, and pending actions.
Collect technical requirements and prepare initial specifications with guidance from the CTO and technical team.
Review submitted documents to ensure that information, quotations, approvals, and supporting attachments are complete.
Maintain inventories of IT equipment, software licenses, contracts, subscriptions, and project documents.
Coordinate meetings, vendor demonstrations, site visits, and internal technical discussions.
Handle confidential technical, financial, employee, and management documents professionally.
Support communication between the CTO Office and the Group’s different business units.
Assist with general IT coordination and basic technical tasks when required.
Desired Candidate Profile
Bachelor’s degree in Information Technology, Computer Engineering, Information Systems, or an equivalent discipline.
Broad understanding of IT infrastructure, networking, systems, cybersecurity, software, hardware, and technical terminology.
Strong knowledge of Microsoft Word, Excel, PowerPoint, Outlook, and document-management tools.
Excellent filing, documentation, coordination, follow-up, and time-management skills.
Ability to prepare professional correspondence, reports, presentations, and tracking sheets.
Strong attention to detail and ability to manage multiple requests and deadlines.
Excellent spoken and written English and fluency in Arabic.
Previous experience in an IT office, project coordination, procurement, document control, or executive-assistance role is preferred.