Job description

Job description

​

We're working with a leading financial institution in Abu Dhabi's capital markets space to find a polished, proactive Executive Assistant to support a senior Division Chief.

​

Discover the Role

This is a high-trust, high-visibility role sitting at the heart of a dynamic division. You'll manage the Chief's calendar, communications, and strategic coordination — ensuring the division runs with precision and professionalism.

• Managing a complex executive calendar with full schedule awareness and punctuality.

  
  

• Handling all email and call correspondence — prioritising, drafting, and resolving matters independently.

  
  

• Coordinating travel arrangements and logistics.

  
  

• Planning and organising on-site and off-site meetings, conferences, and industry events.

  
  

• Preparing briefs, reports, and materials for high-level engagements.

  
  

• Documenting and distributing meeting minutes to relevant stakeholders.

  
  

• Acting as the communication bridge between the Chief, internal teams, and external stakeholders.

  
  

• Maintaining the highest levels of discretion and confidentiality at all times.

  
  

• Supporting expense reporting, document management, and ad hoc projects.

  
  

​

Discover the Requirements

• Bachelor's degree in Business Administration or a related field.

  
  

• 4+ years of experience in a Securities or Stock Exchange environment or similar operations.

  
  

• Exceptionally organised with strong attention to detail.

  
  

• Confident managing up and communicating across all levels of seniority.

  
  

• Discreet, professional, and calm under pressure.

  
  

• Strong written and verbal communication skills.