Family Assistant & Executive Assistant
The ideal candidate is someone who naturally takes ownership and enjoys making other people’s lives easier.
This person will provide executive support while also overseeing the day-to-day operations of a household. They should be proactive, highly organized, technologically savvy, and willing to go above and beyond to ensure everything is handled to the highest standard.
Preferred Experience
•⁠ ⁠5+ years supporting senior executives, entrepreneurs or private families•⁠ ⁠Experience as an Executive Assistant, Family Assistant or Household Manager•⁠ ⁠Strong administrative and project management skills•⁠ ⁠Excellent written and spoken English•⁠ ⁠Outstanding references
Key Responsibilities
Executive & Administrative Support•⁠ ⁠Manage busy calendars, appointments and scheduling•⁠ ⁠Coordinate meetings and family commitments•⁠ ⁠Book travel, restaurants and reservations•⁠ ⁠Manage emails and correspondence where required•⁠ ⁠Handle day-to-day administrative tasks•⁠ ⁠Conduct research and assist with personal and business projects•⁠ ⁠Prepare documents, presentations and spreadsheets•⁠ ⁠Follow up on outstanding tasks and ensure deadlines are met
Household Administration & Property Management•⁠ ⁠Coordinate all household maintenance and repairs•⁠ ⁠Manage contractors and household suppliers•⁠ ⁠Obtain quotes and oversee projects from start to finish•⁠ ⁠Maintain digital and physical filing systems for household documents•⁠ ⁠Keep important records organized and up to date•⁠ ⁠Maintain inventories and household systems
Family Support•⁠ ⁠Coordinate family logistics and appointments•⁠ ⁠Run errands when required•⁠ ⁠Assist with day-to-day family operations and special requests
Technology & Systems•⁠ ⁠Create efficient digital filing and organizational systems•⁠ ⁠Be confident using Microsoft Office, Google Workspace and Apple products•⁠ ⁠Find ways to automate and simplify repetitive tasks
Candidate Qualities:
•⁠ ⁠Exceptionally trustworthy with complete discretion•⁠ ⁠Highly organized and detail-oriented•⁠ ⁠Proactive rather than reactive•⁠ ⁠Tech-savvy and confident learning new systems quickly•⁠ ⁠Able to juggle multiple priorities without becoming overwhelmed•⁠ ⁠Calm under pressure and solutions-focused•⁠ ⁠Comfortable communicating with professionals, contractors and service providers•⁠ ⁠Flexible with working hours when required, including staying late to complete important tasks•⁠ ⁠Happy to take on responsibilities beyond their formal job description when needed
Serious Candidates Only should email their resume & cover letter to [Click to show email]. Only these applications will be considered.