Location: Finelook Car Care, Dubai Experience: 1–2 years Employment Type: Full-time
ABOUT THE ROLEFinelook Car Care is looking for a detail-oriented Accounts & Operations Executive to manage daily accounting activities and support the smooth financial operation of our automotive service centre. The role includes bookkeeping, invoicing, payment tracking, reconciliations, supplier coordination, expense monitoring, and operational reporting. The successful candidate will work closely with the service advisors, reception, spare-parts team, vendors, and management to ensure that all transactions and supporting documents are accurately recorded.
KEY RESPONSIBILITIESAccounting and Bookkeeping• Maintain accurate daily accounting records in Tally or the company’s accounting system.• Record sales, purchases, receipts, payments, expenses, credit notes, and journal entries.• Maintain accounts payable and accounts receivable ledgers.• Manage petty cash and ensure that all expenses have proper supporting documents.• Organize invoices, receipts, payment vouchers, purchase documents, and related financial records.
Customer Invoicing and Collections• Prepare and verify customer invoices based on approved job cards, services performed, and spare parts used.• Confirm that labour charges, parts prices, discounts, VAT, and payment details are correctly recorded.• Track outstanding customer payments and follow up with the relevant service advisor or customer when required.• Record payments received through cash, card, bank transfer, or other approved methods.• Reconcile daily invoices with payments collected and report any discrepancies.
Supplier and Purchase Accounting• Record supplier invoices and match them with purchase orders, delivery notes, and goods received.• Maintain supplier ledgers and track outstanding balances and payment due dates.• Coordinate with spare-parts staff and vendors to resolve price, quantity, delivery, or invoice discrepancies.• Prepare supplier payment schedules for management approval.• Maintain proper records of supplier advances, returns, credit notes, and pending invoices.
Reconciliation and Financial Control• Perform regular bank, cash, card-machine, customer, and supplier reconciliations.• Reconcile daily sales with invoices, job cards, collections, discounts, refunds, and payment methods.• Investigate and report missing invoices, unmatched payments, duplicate entries, or unexplained differences.• Assist with payroll records, employee advances, deductions, reimbursements, and overtime information when required.
Operational Coordination• Coordinate with reception and service advisors to ensure completed job cards are invoiced and closed correctly.• Monitor open job cards, pending approvals, unbilled work, and vehicles delivered without complete payment documentation.• Work with the spare-parts team to verify parts purchases, parts issued to jobs, returns, and related invoices.• Support the tracking of inventory-related transactions and highlight discrepancies to management.• Follow up with internal departments to ensure financial and operational documents are submitted on time.
Reporting• Prepare daily sales and collection reports for management.• Maintain reports for receivables, payables, expenses, supplier balances, and pending payments.• Prepare weekly and monthly summaries of revenue, collections, expenses, outstanding balances, and operational discrepancies.• Maintain accurate Excel trackers and provide data for management dashboards and financial reviews.• Support month-end closing and provide documents requested by management, accountants, or auditors.
Compliance and Documentation• Ensure invoices and accounting records comply with UAE VAT requirements and company policies.• Maintain complete and organized documentation for VAT filing, audits, and management review.• Handle financial and customer information confidentially.• Follow FCC’s approval procedures for payments, discounts, refunds, purchases, and expenses.
REQUIREMENTS• Bachelor’s degree in Accounting, Commerce, Finance, or Business Administration.• 1–2 years of relevant accounting or accounts-and-operations experience.• Practical experience with Tally, Quick Books, Zoho Books, or similar accounting software.• Good knowledge of MS Excel, including formulas, filters, lookups, reconciliation, and reporting.• Basic understanding of UAE VAT and standard accounting procedures.• Experience in an automotive garage, service centre, spare-parts business, trading company, or similar environment is preferred.• Good written and verbal communication skills in English; additional languages are an advantage.
KEY SKILLS• Bookkeeping and ledger management• Invoicing and billing• Accounts payable and receivable• Bank and payment reconciliation• Supplier and customer follow-up• Financial and operational reporting• Advanced attention to detail• Strong organization and record-keeping• Ability to identify and resolve discrepancies• Ability to coordinate effectively across departments
Salary: 2,500 - 3,500 AED (Depending on experience)
IDEAL CANDIDATEThe ideal candidate is accurate, organized, trustworthy, and comfortable working in a fast-moving automotive service environment. They should be able to take ownership of daily accounts while actively following up with service advisors, suppliers, parts staff, and management to prevent billing delays and financial discrepancies.