Charter/renew clubs and societies; maintain constitutions, adviser assignments, and recognition status; ensure adherence to university policies, code of conduct, finance rules, risk and HSE requirements.
Plan and deliver a year-round calendar (welcome week, cultural/sports/volunteering, leadership and service-learning, recognition events); coordinate bookings, permits, logistics, vendors, and post-event reviews.
Recruit, train, and coach student leaders (Union/club officers) on governance, budgeting, inclusive practice, safeguarding, event planning, and risk management; run leader onboarding and refreshers each term.
Maintain accurate portal/web pages and event listings; produce campaign materials; manage student-facing channels; and timely stakeholder updates. Track participation, diversity of engagement, learning outcomes, and satisfaction; run “you said—we did” loops; submit termly dashboards and an annual engagement report with improvement actions.
Use approved platforms for proposals, bookings, attendance, incident logs, and leader training records; maintain secure, auditable documentation.
Map activities to co-curricular transcript/awards; verify student completions and issue endorsements/badges in coordination with the Deanship.
Desired Candidate Profile
Bachelor’s degree in Business Administration, Marketing, or an equivalent field.
At least 2 years' experience in student affairs, event management, or a related administrative role.
Strong organizational and communication skills.
Ability to work collaboratively with students, faculty, and external partners.
Commitment to diversity, inclusion, and student development.
Proficiency with digital platforms and documentation management.