Handle general office administration and day-to-day administrative activities
Maintain office records, files, documents, databases, and confidential information
Prepare letters, reports, quotations, spreadsheets, presentations, and other office documents
Manage incoming and outgoing emails, telephone calls, correspondence, and enquiries
Coordinate appointments, meetings, schedules, and internal office activities
Perform accurate data entry and maintain updated records in the company system
Assist with document scanning, printing, photocopying, filing, and archiving
Support management with routine administrative and coordination tasks
Coordinate with employees, customers, suppliers, and other departments when required
Maintain proper filing systems for easy retrieval of documents
Monitor office stationery and supplies and arrange replenishment when required
Assist in preparing daily, weekly, and monthly administrative reports
Follow up on pending documents, approvals, emails, and office-related requests
Maintain attendance records and other administrative information when required
Assist with travel arrangements, meeting coordination, and appointment scheduling
Ensure the reception and office areas remain professional and well organized
Handle confidential documents and company information responsibly
Provide administrative support to HR, Accounts, Sales, Operations, and Management teams when required
Maintain professional communication with clients, visitors, colleagues, and external parties
Complete assigned administrative tasks accurately and within deadlines
Desired Candidate Profile
Diploma, Bachelor’s degree, or equivalent qualification preferred
Previous experience in administration, office coordination, clerical work, or office support will be an advantage
Freshers with strong communication and computer skills may also be considered
Good knowledge of Microsoft Office, especially MS Word, Excel, Outlook, and PowerPoint
Good typing and data-entry skills
Strong verbal and written communication skills
Good organizational and time-management skills
Ability to handle multiple tasks and priorities
Strong attention to detail and accuracy
Ability to work independently as well as part of a team
Professional, responsible, punctual, and well organized
Ability to maintain confidentiality of company and employee information
Good interpersonal and customer-service skills
Willingness to learn and take responsibility for assigned tasks