Admin & Recruitment Specialist

Royal Rose Cosmetics Trading is the parent company behind two growing UAE beauty brands — Ruby Rose Cosmetics (premium) and Warda Beauty (accessible, online and retail). We're expanding fast across retail, e-commerce, marketing and operations, and we need one person to own both hiring and HR administration for the group.

What you'll do:

Recruitment

• Run full-cycle hiring: JD, sourcing, screening, interviews, offer, onboarding handover

• Hire across four pools — retail and beauty advisors, office and corporate, warehouse/delivery/customer service, and freelancers, models and content creators

• Manage sourcing channels (LinkedIn, NaukriGulf, Bayt, Dubizzle, referrals, agencies) and build a warm pipeline for repeat roles

• Report on time-to-fill, source of hire, cost per hire and open-role status

HR operations & compliance

• Manage the full employment visa cycle — new visas, renewals, cancellations, medicals, Emirates ID — with the PRO and typing centres

• Prepare MOHRE offer letters and labour contracts; keep establishment records current

• Own employee files and a renewal tracker for every visa, Emirates ID, passport, labour card and insurance — flagged well before expiry

• Administer attendance, leave and overtime; run onboarding and offboarding; draft HR letters (salary certificates, NOCs, employment letters)

Payroll support

• Prepare monthly payroll inputs for Finance and reconcile leave balances and final settlements

Vendor & document renewals

• Handle office procurement, vendor terms and invoice handover

• Track renewals of trade licence, Ejari, establishment card and insurance policies

What we're looking for

• 4–6 years in HR administration and recruitment, with at least 2 years in the UAE

• Solid working knowledge of UAE Labour Law, MOHRE processes and the visa cycle

• Proven full-cycle recruitment experience, including volume hiring

• Strong Excel / Google Sheets — you build trackers people can rely on

• Excellent English; high accuracy with documentation and complete discretion with confidential data

Preferred:

Applicants must be currently based in the UAE.

Desired Candidate Profile

Arabic · beauty, retail, FMCG or e-commerce background · HRMS/ATS experience (Zoho, Bayzat or similar) · existing agency, PRO and typing centre contacts