Job Title: Manager Material Management(Automotive)

Division: Operations

Department: Engineering

Job Objective

Oversee the procurement and material management functions within the company. Ensure all materials, supplies, and equipment are sourced and managed efficiently, cost effectively, and in alignment with the company's operational needs. Report the issues to the line manager to ensure that department and function is kept aware of any potential difficulties.

Organizational Relationships:

Reports to: Head of Procurement

Internal Communication:

Suppliers and Vendors (Local and International)

External and Outsourced Auditors

External Communication:

• Suppliers and vendors
• External and outsourced auditor

Functional Responsibilities

• Oversee day to day procurement activities including the on time creation of purchase orders, supplier communication and timely delivery of materials.
• Manage the process of obtaining quotes, conducting supplier audits and ensuring compliance with company policies and procedures.
• Coordinate with internal departments such as production, warehouse and finance to ensure seamless material flow and procurement operations.
• Develop and implement strategies for the effective procurement and management of materials, supplies, and services.
• Monitor and manage deliveries to ensure that production and operational requirements are met without overstocking or shortages.
• Analyze material requirements and forecast future needs based on production schedules, sales forecasts, and operational demands.
• Identify, evaluate, and establish strong relationships with suppliers and vendors. Negotiate contracts, terms, and pricing to achieve cost savings and improve the quality of goods and services.
• Monitor supplier performance to ensure they meet or exceed delivery schedules, quality standards, and pricing agreements.
• Monitor and analyze procurement budgets and expenditures to ensure alignment with financial targets. Continuously seek opportunities to reduce procurement costs without compromising on quality or operational requirements.
• Ensure all procurement activities comply with company policies, industry standards, and regulatory requirements. Address any compliance or performance issues promptly and take corrective action as needed.
• Prepare reports on procurement and material management performance, including cost savings, inventory levels, and supplier performance.
• Lead, mentor, and develop a team of procurement and material management professionals. Conduct regular training and performance reviews to ensure the team remains informed on best practices.
• Foster a collaborative, results driven work environment to ensure the team meets organizational goals.
• Works within the limits of authority as defined by the line manager.

Key Accountabilities

• Procurement Planning to fulfill the requirements of Purchase Requests
• Reduction in the Total Cost of Ownership
• Procurement Cycle Time
• Quality, Cost, Delivery
• Liaison with Internal and External Stakeholders
• Material Management and Process Optimization
• Risk Management
• Numerical Data Analysis/ Report Writing
• Regulatory Compliance
• Project Management
• Computer Literacy (MS Office, SAP)

Technical Competencies

5 years of experience in material management, procurement,or supply chain management 3-5 years of supervisory experience in a similar role is desirable.

Sound understanding of modern purchasing techniques, procedures, and specifications preparation; complex purchasing software, methods and techniques utilized in analyzing the quality of services, supplies, and equipment; sources of purchasing information; budgets and revenue control.

Proven experience in managing inventory, supplier relationships, and procurement negotiations.

Preferred Minimum Qualifications

Bachelor's Degreein Business Administration or equivalent.

Professional certifications such as CPSM, CPP, or CPIM is a plus.