• Perform daily bank reconciliations for multiple bank accounts.
• Ensure all bank transactions, including rent receipts, transfers, cheque deposits, bank charges, and other receipts, are accurately recorded in the accounting system.
• Investigate and resolve unreconciled items and discrepancies promptly.
• Maintain updated bank reconciliation statements and ensure all outstanding items are followed up until closure.
• Coordinate with banks and internal departments to resolve unidentified or disputed transactions.
• Monitor and reconcile bounced cheques received from banks against tenant accounts and the accounting system.
• Contact tenants promptly to recover bounced cheque amounts and ensure timely settlement.
• Maintain an updated bounced cheque register, including outstanding amounts, reasons for bounce, follow-up status, and recovery details.
• Coordinate with the Leasing, Property Management, and Collections teams to resolve outstanding cases.
• Escalate overdue and delinquent cases to the Legal Department in accordance with the company's approved policies and procedures.
• Ensure bounced cheque charges, penalties, and related accounting adjustments are recorded accurately, where applicable.
• Maintain proper control and reconciliation of physical bounced cheques received back from banks.
• Match physical bounced cheques against bank statements, tenant accounts, and the bounced cheque register.
• Maintain records of cheque return dates, reasons for return, tenant details, and subsequent recovery or replacement.
• Ensure physical cheques are properly documented, securely stored, and handed over to the relevant department when required.
• Follow up on missing, unreturned, or unresolved physical cheques until closure.
• Verify lease contract files for completeness, accuracy, and compliance with approved company procedures before posting.
• Check tenant details, contract period, rental amount, payment terms, security deposits, commission, applicable fees, and cheque schedules against approved lease documents.
• Ensure lease-related financial transactions are accurately recorded in the accounting system.
• Identify discrepancies in lease contracts and coordinate with the Leasing or Property Management team for correction before posting.
• Maintain proper documentation and an audit trail for all lease-related accounting entries.
• Maintain and reconcile the PDC register against tenant accounts, lease agreements, and accounting records.
• Verify cheque numbers, cheque dates, amounts, bank details, and tenant information.
• Monitor upcoming cheque due dates and coordinate with the relevant teams to ensure timely deposit and processing.
• Track deposited, cleared, returned, cancelled, replaced, and outstanding PDCs.
• Investigate discrepancies between physical cheques, the PDC register, and the accounting system.
• Ensure the PDC records remain accurate, complete, and up to date.
• Perform regular reconciliation of tenant accounts to ensure the accuracy of rental income, receipts, outstanding balances, credit notes, debit notes, and other related transactions.
• Investigate and resolve discrepancies between tenant ledgers, lease contracts, bank receipts, and the accounting system.
• Monitor overdue receivables and maintain an updated report of outstanding tenant balances.
• Follow up with the Collections, Leasing, and Property Management teams to resolve account discrepancies.
• Ensure tenant accounts are accurately maintained and reconciled before monthly closing.
• Provide necessary schedules, reconciliations, supporting documents, and accounting records for internal and external audits.
• Maintain organized documentation for bank reconciliations, tenant accounts, PDCs, bounced cheques, and lease contract postings.
• Respond to audit queries and provide supporting evidence within the required timelines.
• Assist in resolving audit observations relating to receivables and bank reconciliations.
• Ensure compliance with company accounting policies, internal controls, and applicable financial reporting requirements.
• Prepare and submit monthly bank reconciliation statements and receivables-related schedules.
• Assist in preparing monthly financial reports, including tenant outstanding balances, aged receivables, bounced cheque reports, and PDC status reports.
• Ensure all relevant receipts, adjustments, reversals, and reconciliations are completed before monthly closing.
• Identify long-outstanding balances, unusual transactions, and reconciliation differences, and report them to the Finance Manager.
• Provide accurate accounting data and supporting schedules for monthly financial statements.
• Coordinate with the Finance Team to ensure timely and accurate month-end closing.
• Coordinate with Leasing, Property Management, Collections, Legal, and other relevant departments to resolve receivables-related issues.
• Provide regular updates to the Finance Manager on outstanding reconciliations, bounced cheque recoveries, overdue tenant balances, and unresolved discrepancies.
• Ensure proper communication and timely escalation of issues that may affect the company's cash flow or financial records.

Desired Candidate Profile

• Professional qualifications such as ACCA, CMA, or equivalent are an advantage but not necessary.
• Strong experience in bank reconciliation, receivables accounting, tenant account reconciliation, PDC management, and bounced cheque recovery.
• Experience in accounting software and ERP systems.
• Good knowledge of accounting principles, internal controls, and financial reporting procedures.
• Experience supporting internal and external audits.
• Expert in MS Excel financial modelling.
• Strong reconciliation and analytical skills.
• High attention to detail and accuracy.
• Good follow-up, coordination, and problem-solving skills.
• Ability to manage multiple bank accounts and a high volume of tenant transactions.
• Strong organizational skills and ability to meet strict deadlines.
• Effective communication and coordination with internal departments and tenants.
• Ability to identify discrepancies, investigate outstanding items, and ensure timely resolution.
• High standards of integrity, accountability, and confidentiality.