Job Summary: The Executive Assistant will provide high-level administrative support to the executive team, ensuring smooth and efficient operations. The role requires a proactive and detail-oriented professional who can handle a wide range of administrative and executive support tasks. The Executive Assistant will act as a liaison between the executives and internal/external stakeholders, manage schedules, coordinate meetings, and handle confidential information with discretion.
Key Responsibilities:
- Administrative Support:
- Manage and maintain executives’ schedules, including appointments, meetings, and demo sessions.
- Prepare and edit correspondence, reports, presentations, and other documents as required.
- Handle incoming and outgoing communications on behalf of the executives.
- Organize and maintain files and records, both electronic and physical.
- Meeting and Demo Sessions Coordination:
- Schedule, coordinate, and prepare for meetings and demo sessions, including agendas, minutes, and follow-ups.
- Assist in the preparation of materials for demo sessions, executive meetings, and other key events.
- Communication and Liaison:
- Act as a point of contact between the executives and internal/external stakeholders and keep update the company CRM system.
- Manage the assigned email inbox and prioritize communications.
- Ensure timely and accurate communication of information to and from the executives.
- Marketing Support:
- Assist with special marketing routines as assigned by the manager.
- Conduct research, compile data, and prepare reports for consideration and presentation.
- Coordinate and manage events, conferences, and other corporate functions.
- Office Management:
- Oversee office supplies and equipment inventory, ensuring availability and functionality.
- Assist with onboarding of new employees and coordinate office events.
- Provide general support to visitors and ensure a welcoming environment.
Skills
- Proven experience as an executive assistant or other relevant administrative support experience.
- Streamlining in-house processes by defining daily tasks with utmost clarity and precision.
- Must be well versed with Microsoft Office tools.
- Adroit communicator willing to share insights with the admin department and deduce logical outcomes.
- Showing utmost diligence towards routine tasks with accurate presentation of information.
- Adept in using security measures to safeguard company data from outside intruders.