Key Responsibilities:

• Act as the primary contact for any inquiries related to the CEO or other management staff, including meeting schedules and required reports.
• Take notes during meetings, prepare and distribute minutes in a timely manner, and follow up on action items discussed.
• Make arrangements for travel, transport, and accommodation, ensuring there are no conflicts. Book and coordinate travel logistics.
• Keep track of important tasks and deadlines for the CEO, event managers, or other management staff, and ensure timely completion.
• Deliver high-quality typing, report compilation, presentations, and correspondence. Ensure all documents are accurate and aligned with policy.
• Manage databases and filing systems to ensure efficient organization and retrieval of information.
• Implement and maintain procedures and administrative systems to enhance operational efficiency.
• Liaise with staff, suppliers, and clients to facilitate smooth communication and coordination.
• Prepare documents for signature, double-check information for accuracy, and ensure compliance with policies. Attach justifications for requests as needed.
• Provide administrative support to administrators and manage staff induction schedules in coordination with HR.
• Undertake additional responsibilities as required by the role or management.
• Define performance goals at the start of the year with the Line Manager and ensure they are achieved.
• Identify personal training and development needs, agree on them with the Line Manager, and attend relevant training sessions.
• Strive to achieve high proficiency in all required competencies and skills, keeping abreast of professional developments, new techniques, and current issues through continued education.
• Ensure clear, concise, and timely communication between the executive and team members, clients, and stakeholders.
• Efficiently manage the executive's calendar, ensuring all appointments and meetings are properly scheduled, prioritized, and coordinated.
• Maintain high standards of confidentiality and handle sensitive information with utmost professionalism.
• Oversee smooth office operations, including supply management, document preparation, and coordination of administrative tasks.
• Track and monitor travel expenses, comparing them against the approved budget, and seek cost-saving opportunities where possible.

Qualifications and Experience:

• Bachelors degree in business administration or a related field (preferred).
• 3 to 5 years of similar experience working with C-suite management.
• Fluent in English (required)
• Proven ability to work independently and with others.
• Ability to manage complex human relationships and be culturally sensitive.
• Proficient in MS Office.
• Skilled in time management.

Please note only shortlisted candidates will be contacted! Thank you for your interest in joining us!