Overview

We are seeking a proactive, organized, and professional Office Administrator / Office Manager to join our team. This role integrates office management, executive assistance and guest relations to ensure seamless daily office operations and executive support.

Job Summary

The Office Administrator / Office Manager will oversee office operations, provide high-level administrative support to executives, and manage guest relations. This role demands exceptional organizational skills, professionalism, and the ability to handle a wide range of responsibilities efficiently.

Key Responsibilities:

Office Operations

• Manage daily office functions, including overseeing office supplies inventory, ordering supplies, and maintaining office equipment.
• Ensure a clean, safe, and organized work environment.
• Coordinate office maintenance and repair needs.
• Organise lunch catering, ensuring dietary preferences and requirement are accommodated.
• Manage office budgets, track expenses, and process invoices.
• Ensure compliance with office policies, procedures, and safety regulations.
• Work with Physical Security Team to follow established security procedures.

Executive Assistance

• Provide adhoc administrative support to executives, including scheduling meetings and organizing travel arrangements.
• Handle confidential information with discretion and maintain a high level of professionalism.

Guest relations

• Serve as the primary point of contact for guests and visitors, ensuring a positive and professional experience.
• Coordinate and host guest meetings, ensuring all needs are met and expectations are exceeded.
• Address and resolve any guest-related issues or concerns promptly and professionally.

Travel and Relocation Coordination

• Arrange flight and accommodation for new joiners, ensuring a smooth relocation and onboarding experience.

Team Management

• Supervise and manage a team of office support staff, including receptionist and office attendants.
• Provide guidance, training, and performance evaluations for team members.
• Ensure effective delegation of tasks and maintain high standards of service.

Qualifications

• Bachelor’s degree in business administration, Management, Public Relations, or related field (preferred).
• Proven experience as an Office Manager / Office Admin, or similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Strong organizational and multitasking abilities.
• Excellent communication (written and communication) and interpersonal skills.
• Demonstrate resilience and assertiveness to handle challenging situations with professionalism and tact.
• High level of professionalism and discretion.
• Attention to detail and problem-solving skills.
• Ability to work independently and as part of a team.
• Experience in guest relations or guest management is a plus.

Offer

• Fantastic new office on Yas Island.
• Opportunity to work for a growing start-up business.
• Chance to work with like-minded professionals.
• A diverse environment with a determination to reach our goals.
• Training and learning opportunities.
• Company benefits which support your health and well-being.

Interested? Do apply directly with your CV

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