ROLE

Reception

• Booking of the meeting rooms in Outlook calendar.

• Manage the Aramex & DHL work account, scheduling, packaging, and tracking.

• Project support in document control department like checking of register, drawings, and transferring it to

excel file.

• Assisting the Accounts in filing and scanning the files plus labelling of folders.

• Doc scanning for HR/ Assisting the HR team with all of interviews coming.

• Maintaining office supplies/ toiletries.

• Communicating with the security guards if needed

• Coordinating with the company driver

CPDs and Training

• Arrange training and CPDs when requested by Management.

• Provide feedback forms to all employees attending CPDs and trainings.

• Maintain a schedule all of CPDs and trainings.

• Maintain a schedule of all requested training and provide quotations for these trainings to management.

Travel, Accommodation and Transportation

• Should an employee be joining the company from overseas ensure all travel is arranged for them.

• Liaise with travel agency for any travel recruitment for the employees and/or senior management

• Liaise with transport agencies for any transportation requirements for the employees and/or senior

management

• Ensure all invoices and costs are consolidated and sent to Finance and paid on time

• Liaise with hotels and/or booking agencies for any accommodation requirements

Additional Roles

• Apply for new employees Society of Engineers memberships (if relevant). Renew existing employees Society

of Engineers memberships. Maintain a schedule of these memberships.