Commercial Administrative Assistant

Company Overview:

Established in 2008, The Metropolitan Group is a distinguished company that has provided exceptional property-related services and support to clients in both local and international markets. As a prominent leader in the UAE real estate sector, our flagship entity, Metropolitan Premium Properties, is acclaimed as one of Dubai's premier real estate agencies. We hold the prestigious accreditation as a broker for licensed developers in Dubai, Abu Dhabi, and Ras Al Khaimah, and have consistently earned accolades for our remarkable sales achievements from prominent UAE real estate developers such as EMAAR, Dubai Properties, MERAAS, DAMAC, ALDAR and many others.

Job Overview:

The Administrative Assistant will support to shortcut the process in Commercial Department. This role is vital in ensuring that all real estate transactions and projects are executed efficiently and effectively. All necessary documentations and communications are managed accurately, by coordinating and following with the different departments. The ideal candidate is detail-oriented, organized, and capable of handling multiple tasks in a fast-paced environment.

What you’ll do:

• Administrative Support: Assist with day-to-day operations, coordinating between different departments, including managing calendars, scheduling meetings, preparing documents like related form etc…, and handling correspondence for the commercial real estate team.
• Document Management: Organize, maintain, and update files related to commercial real estate transactions, including leases, contracts, property records, and legal documents, filing following the suggest attached structure, following the NOC and agreement with the landlord office cooperating with the team and following up the renewal process.
• Transaction Coordination: Assist in the preparation and processing of documents related to property sale and lease agreements, and other transactions.
• Database Management: Maintain and update CRM systems (related to her role), property management software, and other databases to ensure all information is current and accurate.
• Financial Administration: Assist in the preparation of budgets, financial reports, and invoices related to commercial real estate transactions.
• Compliance and Reporting: Ensure all transactions comply with relevant regulations and company policies. Prepare reports and summaries for management as required.
• Project Assistance: Provide support in the management of commercial real estate projects, including tracking progress, and ensuring deadlines are met.
• Market Research: Assist in gathering and analysing market data to support decision-making processes in real estate transactions, prepare a database for all landlords and clients for us to increase the sales transaction.
• Event Coordination: Organize and coordinate meetings, conferences, and other events related to commercial real estate activities.

Professional Requirements:

• 2-4 years of experience in a similar administrative role, preferably in commercial real estate or property management.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with real estate software (CRMs).
• Ability to manage sensitive information with confidentiality.
• Strong attention to detail and problem-solving skills.
• Knowledge of commercial real estate terminology and processes.

What We Can Offer:

• Working visa and Emirates ID.
• Competitive pays, benefits, and bonuses.
• Dynamic and collaborative working culture.
• Access to training and development programs to enhance your skills and advance your career.
• Comprehensive work residency and medical insurance coverage.
• Relocation to Dubai, UAE (if necessary).

Join Metropolitan Premium Properties:

• TOP 3 Best Workplace 2024 in the UAE.
• TOP 6 Best Workplace 2024 in the Middle East 2024.
• TOP 17 Best Workplace 2024 in Asia.
• Accredited as a GREAT PLACE TO WORK in the UAE for 3 years in a row.
• Leading company in the UAE market with 15 years of experience.
• Top-selling broker with all major UAE developers.
• Recipient of the International Property Awards 2022 for "Best Real Estate Agency Marketing."
• Awarded with the Feefo Platinum Service Award 2024 for delivering exceptional customer service in the real estate industry.

Hiring Flow:

If you believe that the Mortgage Advisor role aligns with your career goals, kindly submit your CV in English.

The hiring process involves the following steps:

Recruiter Interview: A chance for us to get to know each other better.

Hiring Manager Interview: An opportunity to meet key team members and delve into job details.

Challenge Completion: A task to assess mutual compatibility.

We look forward to welcoming talented individuals to contribute to Metropolitan success stories.