Role Brief:

We are seeking an experienced Events Management Specialist to lead the planning, execution, and management of high-profile mega events. The ideal candidate will have extensive experience in managing large-scale events involving significant logistics, multiple stakeholders and substantial budgets. This position requires strong leadership, organizational and problem-solving skills.

Key Responsibilities:

Event Planning and Strategy:

• Develop a comprehensive event plan, including concept development, budget management, scheduling and resource allocation.
• Collaborate with clients and stakeholders to define event objectives, scope, and success metrics.
• Create event themes, branding, and promotional strategies aligned with the overall event vision.

Project Management:

• Oversee all aspects of event production, including timelines, venue selection, catering, permits, and audiovisual requirements.
• Lead cross-functional teams, including event planners, vendors, suppliers, and contractors, to ensure smooth event execution.

Logistics Management:

• Coordinate large-scale logistics, including transportation, on-site management, crowd control, security, and risk management.
• Develop contingency plans and manage potential issues during events to ensure the safety of attendees and a positive experience.
• Ensure all relevant permits, insurance, and health and safety requirements are met.

Budget and Financial Oversight:

• Develop and manage event budgets, ensuring that projects are delivered on time and within budget.
• Negotiate contracts with suppliers and vendors to optimize cost efficiency.
• Track and reconcile event-related expenditures and provide financial reporting to stakeholders.

Stakeholder and Client Management:

• Serve as the primary point of contact for clients, sponsors, and key stakeholders throughout the event lifecycle.
• Build and maintain long-term relationships with stakeholders to facilitate future event opportunities.
• Prepare and deliver presentations, progress reports and post-event evaluations.

Key Requirements:

• Minimum 3-5 years of experience within events with exposure to large scale projects.
• Strategic aptitude, budgeting and project management skills.
• Strong leadership and client-service skills, with proven ability to lead people as well as plan and implement successful marketing strategies.
• Highly motivated with strong personal work ethic and ability to have strong customer service attitude with all employees.
• Strong interpersonal and negotiation skills.