We are seeking a detail-oriented and organized Office Administrator with experience in logistics, inventory management, and stores management. The successful candidate will be responsible for overseeing day-to-day office operations, coordinating logistics, managing inventory, and ensuring the smooth running of all administrative functions.
Key Responsibilities:
- Office Administration:
- Manage daily office operations, including scheduling, correspondence, and documentation.
- Maintain office supplies, equipment, and facilities to ensure the office runs efficiently.
- Handle incoming and outgoing communications, including emails, calls, and mail.
- Logistics Coordination:
- Coordinate logistics activities such as shipping, receiving, and delivery of goods.
- Liaise with logistics service providers, suppliers, and vendors to ensure timely deliveries.
- Track and monitor shipments, resolve issues, and communicate status updates to relevant departments.
- Inventory Management:
- Oversee inventory levels to ensure stock availability and accuracy.
- Manage stock control procedures, including receiving, storage, and dispatching of goods.
- Maintain inventory records and perform regular stock checks to prevent discrepancies.
- Stores Management:
- Manage the organization and layout of the store/warehouse.
- Implement procedures to optimize the storage and retrieval of materials.
- Ensure all store operations comply with health and safety regulations.
- Reporting and Documentation:
- Prepare reports on logistics, inventory, and store activities for management review.
- Maintain accurate documentation for inventory movements and stock levels.
- Team Coordination:
- Collaborate with other departments to ensure the smooth flow of goods and information.
- Support the team in problem-solving and process improvements related to logistics and inventory.
Requirements:
- Educational Background:
- Bachelor's degree in Business Administration, Logistics, Supply Chain Management, or a related field.
- Experience:
- Proven experience as an Office Administrator with a focus on logistics, inventory, or store management.
- Familiarity with inventory management systems and logistics procedures.
- Skills:
- Strong organizational and multitasking abilities.
- Excellent communication and interpersonal skills.
- Proficient in MS Office (Word, Excel, Outlook) and inventory management software.
Requirements
- Other Requirements:
- Ability to work independently and as part of a team.
- Strong problem-solving skills and attention to detail.
- Knowledge of UAE logistics and supply chain regulations is a plus.