Job Title: Receptionist cum Office Administrator

Location: YaMarkets Dubai

Job Overview

We are seeking a friendly, organized, and proactive Receptionist cum Office Administrator to manage front desk operations and provide administrative support to ensure smooth office functions. This role will require excellent communication skills, multitasking abilities, and the ability to work well in a dynamic environment.

Key Responsibilities

Receptionist Duties:

• Greet and welcome visitors, clients, and guests in a professional and friendly manner.
• Answer and direct incoming calls to the appropriate department or individual.
• Maintain the front desk area to ensure it is tidy and welcoming.
• Handle inquiries via phone, email, or in-person in a timely and professional manner.
• Manage the visitor logbook and provide visitor badges.
• Schedule appointments and meetings, ensuring proper coordination of time and resources.
• Receive, sort, and distribute mail and deliveries.

Office Administration Duties:

• Assist in general office management, ensuring smooth daily operations.
• Maintain office supplies inventory and place orders when necessary.
• Manage the office calendar, schedule meetings, and coordinate room bookings.
• Prepare and organize documents, files, and reports.
• Assist with basic HR duties such as onboarding, employee records, and timekeeping.
• Help in organizing office events, conferences, and meetings.
• Maintain office equipment, ensuring it is operational and coordinating maintenance when needed.
• Support accounting with invoice processing, filing receipts, and basic bookkeeping tasks.

Other Duties:

• Provide administrative support to various departments as required.
• Assist in preparing presentations, reports, and other office materials.
• Perform any additional administrative tasks as assigned by management.

Requirements

• High school diploma or equivalent; associate degree or higher preferred.
• Proven experience as a receptionist, office assistant, or similar role.
• Strong organizational skills and the ability to prioritize tasks.
• Excellent communication skills, both written and verbal.
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook) and office equipment.
• Ability to multitask and handle a fast-paced environment.
• Attention to detail and problem-solving skills.
• Friendly, approachable, and professional demeanor.

Preferred Skills

• Experience with office management software (e.g., scheduling tools, document management systems).
• Basic knowledge of office accounting practices.
• Previous experience in a similar receptionist or administrative role is a plus.