Introduction

Sheffield Haworth is a global consultancy founded in 1993. We have a history of placing executives in high impact roles year after year, giving clients a competitive advantage in a fast-changing world.

Our vision is to be the leading global consultancy in people and transformational change. We specialise in executive search and interim placements, leadership advisory, change management, and information and data services. Clients benefit from deep industry insights, our wide-ranging networks and high standards of delivery from our global team. We work with private and public companies across financial services, professional and business services, high-growth technologies, and multinational corporates.

Sheffield Haworth has undergone significant growth and expansion since inception, now employing over 180 professionals in 12 global offices throughout the Americas, Europe, Middle East and Asia Pacific regions. We are proud to be an equal opportunities and disability confident committed employer.

Overview of the role

The Office Manager/Executive Assistant supports the MD and the team and manages the day-to-day office operations. Interacting with Sheffield Haworth global offices and working as part of an EA/OM team. The role is to assist the team with all their administrative needs in addition to working with the wider operations team to assist in supporting the smooth running of the Dubai office.

Key Responsibilities:

• MD's Diary management and organising travel arrangements and itineraries
• Managing clients and vendor documentation
• Maintaining the Company Databases as required
• Demonstrates compliance with GDPR regulations
• Manages the financial aspects of the billing process, including expense processing
• Support the integration of new hires by coordinating induction itineraries, with input from team
• Managing healthcare and Visa renewals for the team
• Meet and greet clients and candidates and prepare refreshments
• Manage the office diary and all meeting room bookings
• Set up meeting rooms for internal meetings including AV equipment
• Ensuring stocks for sundries and stationery are regularly replenished and stored
• Booking of couriers and making sure all post is franked
• Responsible for security control/access passes for all employees/ visitors
• Answering and directing all queries received via email or telephone as needed
• General administration support according to the needs of the team including facility management

Key Attributes:

• Bright, articulate (both oral and written) and well presented
• Well organised with a calm, unflappable temperament
• Excellent attention to detail
• Proactive, willing and adaptable
• A good team player

Skills & Experience

• Proven track record in a team assistant, office manager, executive assistant or coordination role
• Excellent IT skills are essential, including advanced knowledge of Word, Excel, Outlook and Power Point.
• The successful applicant will be able to demonstrate effective prioritisation and time management skills

Salary & Benefits

• Competitive Salary offered dependent on skill/ experience
• Good career progression & international secondments
• Continuous training and development
• Discretionary Bonus Award
• leave allowance
• Health Insurance

Diversity, Equity, and Inclusion at Sheffield Haworth

Diversity, equity and inclusion are central to our ethos at Sheffield Haworth. We embrace varied perspectives and are committed to creating an environment where everyone feels valued and included. Our values of Trust, Humanity, Inclusion, and Excellence guide us in all that we do.

• Equal Opportunity: We are an equal opportunity and disability-confident employer, adhering to the Equality Act 2010. We welcome applicants of all backgrounds and characteristics.
• Inclusive Culture: Our culture values altruism and encourages professional growth within a supportive community.
• Support and Accommodations: We ensure reasonable accommodations for all individuals throughout the application process and employment.

For more on our commitment to diversity, equity, and inclusion, visit our DEI page.