Opportunity #358

The Client:

A huge tech conglomerate that is at the edge of creating everyday technology that facilitates the lives of individuals and companies is looking to hire an Executive Secretary.

Responsibilities:

• Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.


• Attend meetings and keep minutes


• Receive and screen phone calls and redirect them when appropriate


• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)


• Make travel arrangements for executives


• Handle confidential documents ensuring they remain secure


• Prepare invoices or financial statements and provide assistance in bookkeeping


• Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders


• Maintain electronic and paper records ensuring information is organized and easily accessible


• Conduct research and prepare presentations or reports as assigned

Requirements:

• Proven experience as executive secretary or similar administrative role


• Fluent in English and Russian, and preferably Arabic. 


• Proficient in MS Office and “back-office” software (e.g. ERP)


• In-depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry


• Familiarity with basic research methods and reporting techniques


• Excellent organizational and time-management skills


• Outstanding communication and negotiation abilities


• Integrity and confidentiality


• Degree in business administration or relative field