Role Summary:

We are seeking a proactive, detail-oriented professional to join our team as an Accountant and Administrative Assistant. This role combines core accounting responsibilities with essential administrative support. The ideal candidate can multitask effectively, communicate clearly with internal and external stakeholders, and contribute to the smooth operation of our finance and office functions.

Key Responsibilities:

Accounting

- Manage day-to-day bookkeeping and financial transactions (AP/AR, payroll coordination, bank reconciliations, expense tracking).

- Assist with month-end close, trial balance preparation, and variance analysis.

- Prepare and process invoices, receipts, and payment runs; monitor outstanding balances and follow up as needed.

- Assist with budgeting and forecasting activities; help maintain financial controls and policies.

- Support payroll processing and compliance activities as needed.

- Prepare routine financial reports and summaries for management.

- Collaborate with external accountants and auditors during audits.

Administrative Support

- Answer and direct phone calls, greet and assist visitors, and manage general communications.

- Coordinate meeting logistics, schedule appointments, and maintain calendars.

- Draft, format, and proofread correspondence, reports, and documentation.

- Manage office supplies, vendor relationships, and facilities requests.

- Support HR-related duties as needed (onboarding/checklists, document management, and timesheets).

- Maintain organized filing systems (digital and physical) and ensure data accuracy and confidentiality.

Skills

Qualifications:

- Bachelor’s degree in accounting, Finance, Business Administration, or a related field; or equivalent experience.

- Proven experience in bookkeeping or accounting support; experience in a combined accounting/administrative role is a plus.

- Proficiency with accounting software (e.g., QuickBooks, Xero, NetSuite) and MS Office (Excel, Word, Outlook).

- Excellent organizational and multitasking abilities; able to manage multiple priorities with attention to detail.

- Strong written and verbal communication skills; professional and courteous communication with colleagues, vendors, and clients.

- High level of integrity, discretion, and confidentiality.

- Problem-solving mindset and ability to work independently as well as part of a team.

- Time-management and prioritization skills; ability to meet deadlines.

Preferred Qualifications:

- Familiarity with payroll systems and compliance requirements.

- Experience in an exhibition and events field

- Advanced Excel skills (vlookups, pivot tables, dashboards).