Job description

About the Role: We are a family property management business establishing operations in Abu Dhabi. We are currently seeking a highly organized, proactive, and detail-oriented Administrative & Accounts Assistant to support our daily operations.

The ideal candidate will be a multi-tasker who thrives in a dynamic environment, capable of acting as the backbone of our office administration while independently managing basic financial, bookkeeping, and document control tasks.

Key Responsibilities:

Accounting & Financials:

• Manage day-to-day bookkeeping tasks, including accounts payable (AP) and accounts receivable (AR).

• Process and verify vendor invoices, purchase orders, and expense reports.

• Prepare and issue client invoices and follow up on outstanding payments.

• Reconcile bank statements and maintain accurate digital financial records.

• Assist in the preparation of documents for UAE VAT returns.

• Manage payroll processing in compliance with the UAE Wage Protection System (WPS).

• Maintain petty cash and track office expenses.

Office Administration & Document Control:

• Organize and maintain a highly structured digital and physical filing system for company documents, commercial contracts, and vendor agreements.

• Handle general office management tasks, including ordering supplies and coordinating with service providers.

• Manage incoming and outgoing correspondence (emails, letters, packages).

• Assist management with scheduling, basic data entry, and drafting business documents.

• Act as the primary point of contact for administrative inquiries.

Qualifications & Requirements:

• Experience: Minimum of 3 to 5 years of proven experience in a combined administrative and accounting role within the UAE. (Experience in manufacturing, industrial, or construction sectors is highly preferred).

• Accounting Knowledge: Strong understanding of basic accounting principles, UAE VAT regulations, and WPS.

• Software Proficiency: Hands-on experience with accounting software (e.g., Tally, QuickBooks, or Xero) and advanced proficiency in Microsoft Office (specifically Excel and Word).

• Organization Skills: Exceptional document management and record-keeping abilities.

• Language: Fluent in spoken and written English.

• Work Ethic: Proactive, self-motivated, and capable of managing tasks independently with minimal supervision